Aviation Financial Coordinator (BA2)

About WSDOT

Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation! 

The Opportunity

WSDOT is seeking a skilled Budget Analyst 2 to support the Aviation division in Tumwater, WA. The WSDOT Aviation Division fosters the development of aeronautics and the state’s aviation system to support sustainable communities and statewide economic vitality. The Aviation Financial Coordinator will assist the division in maintaining good financial health through budget and fiscal planning and monitoring. The selected candidate will perform independent budget and program planning analysis by preparing and monitoring the divisions biennial budget and provide program managers with clear and consistent financial data. 

What to Expect

Among the varied range of responsibilities held within this role, the Aviation Financial Coordinator will:

• Prepare and monitor the division’s biennial budget. 
• Run monthly budget reports and provide program managers accurate, clear, and consistent financial data; coordinate program and divisional budget planning.
• Review and analyze expenditures versus planned budgets, monitor trends, and recommend spending adjustments as needed to stay within the biennial budget. 
• Provide guidance on divisional budgetary issues and respond to questions or requests from the Budget and Financial Analysis office. 
• Conduct complex planning and budget studies of ongoing and proposed programs. Recommend alternate courses of action to supervisor, deputy director, and/or director. 
• Assist program managers in planning for federal grant needs in current and future budget requests; analyze and monitor the required state funds required for match.
• Prepare or assist with the preparation of the Federal Aviation Administration financial grant quarterly, yearly, and close-out reports in coordination with the appropriate program manager. 
• Design and write contract specifications, prepare contracts, facilitate procedures for obtaining necessary legalizing signatures, ascertain necessary bond and insurance requirements, and coordinate contract files. 
• Review grants, agreements, and/or contract proposals and reports for compliance with granting agency policies. 

Qualifications

To be considered for this opportunity, at least one the following are required:

OR

In addition to one of the above, the following is also required:

• Knowledge of state government accounting or budget procedures and GAAP. 
• Knowledge of state government organization and administrative procedures; federal and local government functions; office methods and procedures; and research methods and data collection. 
• Effective verbal, written and communication skills. 
• Skilled in building professional relationships. 
• Skills to thrive in a team environment with the ability to also work independently on multiple tasks. 
• Proficiency using various research methods and data collection. 
• Proven ability to explain budget information for non-financial people to understand. 
• Proficient in Microsoft Office suite of applications to include Outlook, PowerPoint, Excel, Word, and Publisher. 
• A valid driver’s license.

It is preferred that qualified candidates also have:

• Experience supervising staff. 
• Experience in formulating, managing, and executing million-dollar budgets. 
• Experience in managing state budgets using state, federal, and local funds. 
• Experience working with federal, state, and local agencies. 
• Experience working with grants and loans to include pass-through funding. 
• Experience with or knowledge of the Federal Aviation Administration. 
• Knowledge of Washington’s Statewide Capital Improvement Program, database systems, and project tracking.

*To review the full Position Description, please follow the directions in the Contact Us section of this posting.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.   
• This position may be required to travel, to include driving to WSDOT headquarters in Olympia, WA. 
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28of the Washington Administrative Code.
• This position offers flexible/hybrid remote work options.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.  
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.  
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible. 

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment. 

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter, at Robyn.Lovely@wsdot.wa.gov. Please be sure to reference 25DOT-HQ-05417 in the subject line. 

Salary : $52,920 - $71,148