Contracts and Procurement Officer (Management Analyst 4)

 Keeping Washington Clean and Evergreen

 

The Administrative Services Division within the Department of Ecology is looking to fill a Contracts and Procurement Officer (Management Analyst 4) position. This position is located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

Join us in this pivotal role, where you will develop energy-efficient, sustainable solutions and gain extensive experience in government contracting and procurement, including collaboration with the Department of Enterprise Services. You will support the Administrative Services Division in the management of contracts, leases, and procurements across 30 owned or leased facilities and ensure operations align with Ecology's environmental mission. This is an exceptional opportunity to advance your career in public service, sustainability, and process improvement!

Agency Mission: Ecology's mission is to protect, preserve, and enhance Washington’s environment for current and future generations.

 

The Administrative Services Division’s Mission is to provide quality customer service and asset management to meet the agency’s current and future business needs.

 

The Risk and Budget Section within the Administrative Services Division (ASD) supports Ecology’s mission by managing ASD's budget and procurement processes, guiding the agency's risk and emergency management planning, and overseeing its fleet of vehicles. The Section also leads efforts to make Ecology’s internal operations more sustainable and to reduce greenhouse gas emissions.

Telework options for this position: This position will have flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint. This position will be eligible for up to an 80% telework schedule with the expectation of working in the office one day per week. 

 

Applicants with questions about position location options, telework, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.

 

Application Timeline:

• Apply by December 8, 2024
• This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after December 8, 2024 may not be considered.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives(Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information 

About the Department of Ecology

Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan.

• A healthy life/work balance by offering flexible schedules and telework options for most positions.
• An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• Continuous growth and development opportunities. 
• Opportunities to serve your community and make an impact through meaningful work.

Our commitment to DEIR

Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

What makes this role unique?

You will support a small, high-impact division responsible for managing complex contracts, leases, and procurements for facilities across the state. You will lead process improvements, advise on procurement strategies, and resolve unique, time-sensitive issues with agency-wide partners, providing a broad and impactful professional experience.

 

What you will do:

• Consult with the Administrative Services Division (ASD) Director, section managers, and staff on procurement and agreement options, risks, budget impacts, and legality.
• Manage the development and maintenance of procurement policies, procedures, and strategic plans.
• Draft and manage bidding, contracting, and agreement documents while ensuring compliance with state regulations.
• Coordinate reviews of ASD bids, agreements, and contracts to ensure accuracy, uniformity, and legality.
• Research and analyze complex procurement and contracting issues, offering recommendations with agency-wide impacts.
• Develop and manage a SharePoint site housing ASD procurement documents, policies, and procedures.
• Track and report on contract performance measures, expenditures, and deliverables to ensure compliance and operational efficiency.

Required Qualifications:

Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are: 

• 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
• 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.

 

A total of eight (8) years of experience and/or education as described below:

• Experience providing senior level professional analyses to management, staff, and customers regarding complex issues that impact programs and policies.
• Education: involving a major study in business administration, public administration, health administration, law, environmental law, finance, economics, statistics, environmental management, environmental or public policy, or a related field.  

All experience and education combinations that meet the requirements for this position:

Possible Combinations	College credits or degree – as listed above	Years of required experience – as listed above
Combination 1	No college credits or degree	8 years of experience
Combination 2	30-59 semester or 45-89 quarter college credits	7 years of experience
Combination 3	60-89 semester or 90-134 quarter college credits (AA degree)	6 years of experience
Combination 4	90-119 semester or 135-179 quarter college credits	5 years of experience
Combination 5	A Bachelor's Degree	4 years of experience
Combination 6	A Master's Degree or higher	2 years of experience

Desired Qualifications:

We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

• Five years of experience in Washington State public procurements and contract at a state agency, including initiating, negotiating, awarding, administering, terminating, and managing contracts. 
• One year of experience with bidding and contracting for goods and services related to State facilities. 
• Two years of experience with bidding and contracting for Public Works and other agreements managed by the Department of Enterprise Services (DES). 

Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

 

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.

Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?

• Please call: (360) 407-6186 or email: careers@ecy.wa.gov and we will be happy to assist.
• If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
• If you need assistance applying for this job, please e-mail careers@ecy.wa.gov Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile's main page.
• If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.

Application Instructions:

It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.

• A cover letter describing why you are interested in this position.
• A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
• A list of three professional references.

Note: References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate’s formal authorization.

 

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.

For Your Privacy:

When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):

• Please be sure to remove private information such as your social security number, date of birth, etc.
• Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.

 

Additional Application Instructions for Current Ecology Employees:

Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2 and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation:

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

Other Information:

If you have specific questions about the position, please email William Hannah at: William.Hannah@ecy.wa.gov Please do not contact William to inquire about the status of your application. To request the full position description: email careers@ecy.wa.gov

 

 

Why work for Ecology?

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. 

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

 

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Salary : $67,716 - $91,068