DSHS SCC Forms & Records Analyst 2

DSHS SCC Forms & Records Analyst 2

Behavioral Health Administration (BHA), Special Commitment Center (SCC) is hiring for a Forms and Records Analyst 2 to join its dynamically evolving Records Department.

This is a great opportunity for a detailed-oriented and technologically skilled individual to join a collaborative team of SCC and BHA Headquarters’ professionals to assist in the timely production of records for subpoena requests, internal records requests and public disclosure requests. This position also assists in conducting record inventories, development of record retention schedules, records disposition and transfers.

Please note, this position is located on McNeil Island with the ability for telework after successfully completing the probationary period.

Pierce County employees are eligible to receive an Orca Card for transportation needs.

SCC employees also receive an additional $10 per day premium pay in addition to advertised salary and a free ORCA card for transportation use. Ferry transportation is provided to McNeil Island employees. This position will require at minimum three days of onsite work at McNeil Island. 

Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary.  

Some of what you'll do:

• Review and process subpoena requests as well as other records requests as assigned.
• Determine the scope of the request and potential holders of information.
• Search, compile, organize and submit responsive records for court proceedings, public disclosure, and other records requests, including conducting email searches.
• Redact pertinent data from records.
• Collaborate with team members to identify and analyze records systems problems and propose solutions.
• Assist with ensuring that records are organized, available and protected.
• Assist with the retention of records in accordance with agency records retention requirements and schedules by following established protocols and procedures.

What we’re looking for:

• Working knowledge of State and Federal statutes and regulations governing Privacy, Public Records, and Public Records Act.
• Possess above-average English composition skills.
• Excellent interpersonal skills in dealing with customers and staff at all levels of the organization.
• Working knowledge of Adobe and Office 365 product.
• Knowledge of basic legal concepts, terminology, practices and procedures pertaining to medical, legal, and administrative aspects of SCC resident records.
• Analytical skills, ability to interpret complex information, weigh options, foresee consequences, and plan required actions to meet established goals.
• Ability to break down, sort and synthesize data to identify problem areas and implement corrective action.
• Ability to work independently, adhere to legal timeframes and organize and prioritize workloads of self and others.
• Familiarity with Washington court rules concerning discovery and production of material in response to subpoenas and motions.
• Proficient with computer software and hardware required to scan, convert, archive, and transfer records.

Who should apply?

Positions typically require an Associate’s degree in business administration, accounting, industrial engineering or a related field; 

OR

High school graduation or equivalent AND three years of experience in forms and/or records management.

Note: Formal education may substitute year for year of work experience.

Along with your application please include:

• Chronological resume.
• Name and contact information for three professional references.

Questions?  Please contact vincent.hamilton@dshs.wa.gov and reference job number 02525. 

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA individuals, immigrants and refugees, and families building financial security.  

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

 
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Salary : $3,643 - $4,865