Marketing and Outreach

Salary :

49,116.00 - $66,012.00 Annually

Location :

Thurston County - Olympia, WA

Job Type :

Full Time - Permanent

Job Number : 24 AR CC2 2001

Department :

Office of the Secretary of State

Division : Archives

Opening Date : 12 / 26 / 2024

Closing Date :

1 / 9 / 2025 11 : 59 PM Pacific

Salary Information :

The high end of the salary range, Step M is typically a longevity step

Description

The preserves and provides the people of Washington with easy access to millions of legal and historical records of our state and local governments. Washington's Digital Archives is the first of its kind in the nation and accessible worldwide via the web.

Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. Archives branches are on the Capital Campus in Olympia and college campuses around the state.

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include : ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal program.

Marketing and Outreach - Communication Consultant 2Full time, Permanent

The position is primarily responsible for assisting with the coordination of outreach and marketing and coordinating the volunteer program for the Archives. This position collaborates with teams within the Archives and various subject matter experts to create clear and compelling written and visual content for archives and its customers. This position also supports engagement with external groups to coordinate events that highlight archival collections. This position reports to Communications Consultant 3 of the Washington State Archives.

Duties

Outreach, Marketing and Content creationTasks

include :

Assists in developing, coordinating, and publicizing archival exhibits, traveling programs and events hosted by Archives.Collects statistics and other data and prepares reports as required.Assists with producing marketing materials, such as publications, brochures, and other illustrative materials, that describe the mission and holdings of the Archives and Legacy Washington program.Collaborates with regional archives branches to coordinate events and determine ways to highlight their collections.Gathers background information by research and writes a variety of material such as monthly newsletters, brochures, podcasts, and presentations.Provides tours of the facility to introduce visitors to the work of archivists and the archives.Represents archives at community events and conferences sharing archives resources.Collaborates with OSPI on how OSOS can be a resource to educators.Assists in the creation of social media content for archives platforms.Supports maintenance of archives webpages and content, and reviews content for clarity and brand consistency.Reviews and proofreads archives-related website content for accuracy and comprehension; provides feedback to create user-friendly website content.Volunteer CoordinationTasks include :

Monitors and tracks production of volunteers ensuring the work meets Division standards.Provides technical assistance to volunteers and office staff recommending resolutions to routine and complex problems and issues that arise.Recruits, trains and educates additional volunteers on the role and holdings of the Archives.MiscellaneousTasks include :

Other duties as assignedQualifications

Required Qualifications :

Two years of writing / editing experience.Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position.Preferred / Desired Qualifications : Proven experience with much of the following :

Writing talking points, one-pagers, news releases, op-eds, and other written materials, adhering to AP Stylebook guidelines.Creating graphics for print and online use, utilizing tools like Canva, Adobe Illustrator, Adobe Photoshop, or similar software.Filming and editing video, using tools like Adobe Premier Pro and other software.Using content management systems, such as Drupal or WordPress, to maintain webpages.Social media best practices and industry trends, including on Twitter, Facebook, Instagram, and YouTube.Creating organizational and issue-based messaging campaigns.Working with Google Analytics and other reports to assess website performance.

Familiarity with archives is a plus.PLEASE READ : If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification.

At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. If you are excited about this role and have relevant experience and skills, but question whether your experience aligns perfectly with every qualification in the job description, we encourage you to apply regardless. You may just be the ideal candidate this office needs.Supplemental Information

Working ConditionsIn this position, the incumbent works in an office, sometimes sitting for long periods of time in front of computer monitors. Must be able to move or maneuver up to 30 pounds, with or without a reasonable accomodation. The standard work hours are Monday-Friday from 8 : 00 AM to 5 : 00 PM with the ability to work irregular hours and weekends on short notice as needed for business activities. Occasional local and state travel is required. Out-of-state travel for professional development opportunities is permitted with manager approval. Communicates information both verbally and in writing with the general public, vendors, local government. Must have excellent time-management skills and the ability to make good decisions under pressure. They also must represent the Office of the Secretary of State in a competent, confident, and professional manner, including professional dress, have the ability to communicate effectively with customers, co-workers, and business contacts in writing and orally, and have the ability to multi-task while retaining focus on complex issues for an extended period.

Special Requirements / Conditions of Employment :

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE)

and is subject to the terms of the Collective Bargaining Agreement between the State of Washington, The Office of the Secretary of State, and the WFSE.Prior to a new hire,

background check

including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the positionCurrent Washington state driver's license or have requested and obtained an appropriate accommodationHow to Apply : To be considered for this position you must attach the following :

Letter of interest

describing how your experience and qualifications relate to the duties and qualifications of the positionCurrent ResumeThree Professional references.

Personal references will not be considered.

You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and / or you do not identify an employer, you will not receive credit.All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, gender, marital status, color, creed, national origin, political affiliation, military status, gender identity, sexual orientation, or any sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should email hr@sos.wa.gov.

More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits : The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note :

If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note :

Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and / or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note :

Most agencies follow the civil service rules covering leave and holidays for

exempt

employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional LeaveLeave Sharing

Family and Medical Leave Act (FMLA)Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

Where did you hear about this job opening?

Do you have a family member or relative currently employed at the Office of the Secretary of State?

• Relative includes : parent, child, spouse, domestic partner, brother, sister, grandparent, aunt, uncle, cousin, niece, any 'step' relations within the preceding categories, any in-law relations within the preceding categories and any others living in the employee's household

YesNo

If you answered yes in the previous question, what is the name of your family member / relative?

PLEASE READ THE BELOW AND TYPE YOUR INITIALS IN RESPONSE TO ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THESE STATEMENTS.

Do you have two or more years of writing / editing experience?

YesNo

If you answered yes to the above question, please briefly describe where and when you obtained this experience.If you do not have this experience, mark N / A in the box below.

Can you efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position?

YesNo

Do you have experience in any of the following? (Select all that apply)

Writing talking points, one-pagers, news releases, op-eds, and other written materials, adhering to AP Stylebook guidelines.Creating graphics for print and online use, utilizing tools like Canva, Adobe Illustrator, Adobe Photoshop, or similar software.Filming and editing video, using tools like Adobe Premier Pro and other software.Using content management systems, such as Drupal or WordPress, to maintain webpages.Social media best practices and industry trends, including on Twitter, Facebook, Instagram, and YouTube.Creating organizational and issue-based messaging campaigns.Working with Google Analytics and other reports to assess website performance.I do not have this experience

In reference to the above question, please explain in detail where you gained this experience and tasks you performed to gain this experience. If you do not have this experience, mark N / A in the box below.

Do you have familiarity and / or experience working in archives?

YesNo

In reference to the above question, please explain in detail where you gained this experience and tasks you performed to gain this experience. If you do not have this experience, mark N / A in the box below.

This position has a requirement to be physically in the office, which is located in Olympia, WA. Are you able to this? Please answer YES or NO.

YesNo

Required Question

Salary : $49,116 - $66,012