What are the responsibilities and job description for the OFBE Administrative Assistant 2 (AA2) position at State of Washington?
JOB
OFBE Administrative Assistant 2 (AA2)Recruitment #2025-3-A377Full-time, Permanent, Represented positionLocation: Natural Resources Building- Olympia, WASalary: $3,239.00 - $4,299.00 MonthlyWant to join something GREAT and make a difference?The Department of Natural Resources (DNR) has an exciting opportunity within our Office of Finance, Budget, and Economics (OFBE) as an OFBE Administrative Assistant 2 (AA2). If you are detail-oriented and enjoy working in a fast-paced environment, please consider joining our team!
EXAMPLE OF DUTIES
Responsibilities: Agency mail distribution Receive, sort, and distribute all DNR mail that passes through the Natural Resource Building, including all FedEx and UPS deliveries. Understand United States Postal Service (USPS) and Consolidated Mail Services (CMS) requirements, regulations, and procedures for accurately processing agency outgoing mail; and review outgoing mail for appropriate and properly completed mailing instructions. Maintain mail center supplies and prepare bulk mailing envelopes for outlying offices.Cash receiptingProcess all payments received at the NRB, this includes: identifying all incoming mail that may contain a payment to DNR, opening, verifying, and endorsing all payments received; recording in NaturE all funds received in Olympia from customers paying with check or equivalent, cash, journal voucher, EFT, etc. Closing out the daily receivables journal by reconciling the system log with actual financial documents.Payment Batch Checking, Finance Office Document Filing, and Warrant Distribution/MailingPayments - retrieve and print accounts payable and accounts receivable vendor remittance advices and warrant registers reports from email. Process the warrants according to instructions. File all payment batches and supporting documentation according to established Finance methods. Finance Journal Vouchers - File all journal vouchers and supporting documentation according to established Finance methods.Assist Finance Management TeamCan include coordination of OFBE events, managing current projects at the direction of the Finance Manager or Deputy Finance Manager, relieving the AA4 front desk duties for breaks and absences, and other duties as needed. Perform administrative support for the Office of Finance by assignment, independently researching, preparing, analyzing, and assembling data for special projects. Establish and follow administrative policies, procedures, and methods for the Finance Manager and Deputy Finance Manager, and offer assistance to office staff to ensure work assignments are accurately and timely met. Keep the Finance Manager informed of significant and important items requiring review and action; call attention to deadlines and goals; and follow through to ensure deadlines and customer service needs are met. Ensure provision of high-quality customer service to both the public and OFBE. Approve TARs and travel reimbursement requests in the absence of the Deputy Finance Manager.Financial Records ManagementAssist AA4 with archiving Finance documents according to the records retention schedule. Pull records for records requests as needed.
SUPPLEMENTAL INFORMATION
Application Requirements: Apply online: at www.careers.wa.gov (Click on the APPLY button above).Letter of interest: describing your specific qualifications for the position and the position required, desired, and special requirements.Resume: that details your experience and qualifications.References: 3-5 professional references with current telephone numbers, to include your 2 most recent supervisors. You may attach a document, use the References text field in the online application, or include it with your resume.Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).Complete all supplemental questions.Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.Questions? Please contact Lynn Crist at lynn.crist@dnr.wa.gov/360.995.2831 or e-mail us at DNRrecruiting@dnr.wa.govPersons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.About the Department of Natural Resources (DNR). At DNR, we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion. Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.Our Core Values: Safety and Well-Being —Our top priority is the safety of the public and our employees.Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.DNR provides excellent benefits, a few of which include: Commitment to organizational health and wellnessWork/life balanceDNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)Statewide Employee Business Resource Groups, visit here to learn moreLeadership that empowers and supports employeesProfessional development opportunitiesEducational and career development aidPublic Service Loan Forgiveness EligibilityOpportunities to participate in wildland fire suppression assignmentsA comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.Additional Information: This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days. DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.Veterans wishing to claim Veteran’s preference, please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number before attaching it. We thank you and are grateful for your service!Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons with disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing, or completing your application, call 360-664-1960 or 1-877-664-1960 or email CareersHelp@des.wa.gov.Check us out on: DNR’s website | Facebook | Twitter | Instagram | YouTube | WordPress
OFBE Administrative Assistant 2 (AA2)Recruitment #2025-3-A377Full-time, Permanent, Represented positionLocation: Natural Resources Building- Olympia, WASalary: $3,239.00 - $4,299.00 MonthlyWant to join something GREAT and make a difference?The Department of Natural Resources (DNR) has an exciting opportunity within our Office of Finance, Budget, and Economics (OFBE) as an OFBE Administrative Assistant 2 (AA2). If you are detail-oriented and enjoy working in a fast-paced environment, please consider joining our team!
EXAMPLE OF DUTIES
Responsibilities: Agency mail distribution Receive, sort, and distribute all DNR mail that passes through the Natural Resource Building, including all FedEx and UPS deliveries. Understand United States Postal Service (USPS) and Consolidated Mail Services (CMS) requirements, regulations, and procedures for accurately processing agency outgoing mail; and review outgoing mail for appropriate and properly completed mailing instructions. Maintain mail center supplies and prepare bulk mailing envelopes for outlying offices.Cash receiptingProcess all payments received at the NRB, this includes: identifying all incoming mail that may contain a payment to DNR, opening, verifying, and endorsing all payments received; recording in NaturE all funds received in Olympia from customers paying with check or equivalent, cash, journal voucher, EFT, etc. Closing out the daily receivables journal by reconciling the system log with actual financial documents.Payment Batch Checking, Finance Office Document Filing, and Warrant Distribution/MailingPayments - retrieve and print accounts payable and accounts receivable vendor remittance advices and warrant registers reports from email. Process the warrants according to instructions. File all payment batches and supporting documentation according to established Finance methods. Finance Journal Vouchers - File all journal vouchers and supporting documentation according to established Finance methods.Assist Finance Management TeamCan include coordination of OFBE events, managing current projects at the direction of the Finance Manager or Deputy Finance Manager, relieving the AA4 front desk duties for breaks and absences, and other duties as needed. Perform administrative support for the Office of Finance by assignment, independently researching, preparing, analyzing, and assembling data for special projects. Establish and follow administrative policies, procedures, and methods for the Finance Manager and Deputy Finance Manager, and offer assistance to office staff to ensure work assignments are accurately and timely met. Keep the Finance Manager informed of significant and important items requiring review and action; call attention to deadlines and goals; and follow through to ensure deadlines and customer service needs are met. Ensure provision of high-quality customer service to both the public and OFBE. Approve TARs and travel reimbursement requests in the absence of the Deputy Finance Manager.Financial Records ManagementAssist AA4 with archiving Finance documents according to the records retention schedule. Pull records for records requests as needed.
SUPPLEMENTAL INFORMATION
Application Requirements: Apply online: at www.careers.wa.gov (Click on the APPLY button above).Letter of interest: describing your specific qualifications for the position and the position required, desired, and special requirements.Resume: that details your experience and qualifications.References: 3-5 professional references with current telephone numbers, to include your 2 most recent supervisors. You may attach a document, use the References text field in the online application, or include it with your resume.Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).Complete all supplemental questions.Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.Questions? Please contact Lynn Crist at lynn.crist@dnr.wa.gov/360.995.2831 or e-mail us at DNRrecruiting@dnr.wa.govPersons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.About the Department of Natural Resources (DNR). At DNR, we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion. Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.Our Core Values: Safety and Well-Being —Our top priority is the safety of the public and our employees.Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.DNR provides excellent benefits, a few of which include: Commitment to organizational health and wellnessWork/life balanceDNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)Statewide Employee Business Resource Groups, visit here to learn moreLeadership that empowers and supports employeesProfessional development opportunitiesEducational and career development aidPublic Service Loan Forgiveness EligibilityOpportunities to participate in wildland fire suppression assignmentsA comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.Additional Information: This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days. DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.Veterans wishing to claim Veteran’s preference, please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number before attaching it. We thank you and are grateful for your service!Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons with disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing, or completing your application, call 360-664-1960 or 1-877-664-1960 or email CareersHelp@des.wa.gov.Check us out on: DNR’s website | Facebook | Twitter | Instagram | YouTube | WordPress
