Benefits Coordinator

Human Resources is seeking a new Benefits Coordinator to join their team. This vacancy is due to a planned retirement after 32 years of service. This position supports the Human Resources Director in managing a wide range of personnel functions, including payroll and benefits administration, and employee education. The employee serves as a key resource, offering guidance and information related to the City’s payroll and benefits programs. Works as an advocate for employee in navigating the various insurance programs to their benefit.

• Administer various employee benefits programs, such as Health, Dental, Vision, Life, Retirement, Income Continuation, Long Term Disability, AFLAC, and HSA and HRA plans.
• Coordinate with health plan broker all aspects of the city health plan design and coordinate the Employee Benefit Committee.
• Conducts annual negotiations for rates and coverage.
• Recommends plan design changes to remain within the city’s expenses and provides comprehensive employee coverage.
• Manage all records and reporting for the Wisconsin Retirement System.
• Manage the city’s employee payroll system, to include setup of pay, deductions, accruals, benefit enrollment, employee self-service portal, Onboard, and encumbrances.
• Conducts new employee orientations including policy review and insurance enrollments.
• Processes required State and Federal employee reporting (e.g., E-verify, New Hire reporting).
• Conduct benefit orientations for employees and retirees, answering questions and resolving problems as needed.
• Reconcile the monthly premium billing statements for all group insurance policies and maintains statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives.
• Employee Wellness Clinic coordination, marketing, and program evaluation – regular meetings held with Sun Prairie Area School District and Insurance Consultant (USI).
• Prepares and assists in the preparation of benefit and tax related reporting.
• Coordinates the administration of the city’s Section 125 Cafeteria Plan and Flexible Spending Accounts.
• Administers the city’s Health Reimbursement Accounts and Health Savings Accounts.
• Audits external accounts where appropriate. Conducts exit interviews including calculation of final pay and administers COBRA program.
• Administers the City’s life insurance programs, long-term disability, and income continuation programs, answering questions and resolving problems as needed.
• Other duties as assigned

Competitive Pay

• Starting hourly rate: $32.51 per hour.

Why Sun Prairie? We’re not just offering a job; we’re offering a career with a commitment to your well-being. As an employer of choice, Sun Prairie delivers an exceptional benefits package to support you and your family.

• Generous Time Off: 15 days of vacation from day one!
• Family Support: Paid parental leave (6-weeks) and paid caregiver leave (2-weeks).
• Health & Wellness: Top-tier health and dental insurance with 0% employee contribution to premiums! Plus, we focus on physical and mental health through our employee assistance program and our employee clinic.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, or crouch.

• Bachelor’s degree in Human Resources, Public or Business Administration or related field, and between four to six years of experience administering employee benefits; or an equivalent combination of education and experience.
• Preference for advanced training and/or certifications which may include: Certified Public Manager, SHRM-CP, NPELRA CLRP, Certified Payroll Professional or Specialist, or Payroll Compliance Practitioner.

To apply, please go to www.cityofsunprairie.com/jobs. If you need an accommodation during the hiring process, please contact Human Resources at 608-825-1174 or HumanResources@cityofsunprairie.com.

The City of Sun Prairie is committed to advancing equity, honoring our diverse identity, and creating an inclusive culture. These serve as our guiding principles every day in all that we do. Keep us accountable to this mission and join us in this commitment to a thriving Sun Prairie, as you live, work, and play.

This position will remain open until filled. First review of applications will be March 7th. Anticipated start date April 28, 2025.