LTE Division Records Associate (Madison)

We are dedicated to working with Wisconsinites while preserving and enhancing the natural resources of Wisconsin. In partnership with individuals and organizations; DNR staff manage fish, wildlife, forests, parks, air and water resources while promoting a healthy, sustainable environment and a full range of outdoor opportunities.

The Wisconsin DNR is hiring an LTE (Limited Term Employee) – Division Records Associate at our offices, in Madison, WI.

This recruitment may be used to fill future similar vacancies.

To see all opportunities currently available at DNR, follow this link: DNR (wisc.jobs).

This position will provide records support in the Fish, Wildlife and Parks Division in the Madison office under the supervision of the Office of Business Services. The position is responsible for management and digitization of records for the Fish, Wildlife and Parks Division.

95%

• Responsible for the organization, maintenance and digitization of division records; lead and provide support for the program’s electronic records management systems.
• Scan records, saving documents to appropriate file in correct format and uploading documents to the Central File Repository.
• Prepare records for transfer to storage locations, including packaging, labeling and tracking records sent off-site and coordinating transfer with receiving entities.
• Review files for Personably Identifiable Information (PII) and properly manage PII information per program and agency protocol.
• Ensure all confidential records are properly identified and properly managed per division and agency protocol.
• Assist with records cleanup days.
• Develop records inventory management best practices.

5% Other duties as assigned.

This position pays $18.54 per hour and is in pay schedule and range 02-09. Compensation will be set in accordance with the State Compensation Plan.

This is a Limited Term Employment (LTE) position and will not automatically lead to permanent state employment or be entitled to the same benefits as permanent employees.

More about LTE positions:

1) Offer a great opportunity to gain experience and learn about careers at the WI Department of Natural Resources.

2) Provide opportunities for individuals to enhance their resumes with skills learned on the job.

3) May accommodate flexibility for part-time or full-time work hours and seasonal schedules. Work schedules are dependent on business needs.

4) Allow individuals to hold multiple LTE appointments concurrently. If both LTE positions are at the same agency, the positions must be bona fide different positions. Each individual LTE position allows for maximum of 1039 hours in a twelve-month period.

Special Requirements:

1) Residency: To be considered for this position, you must be a resident of the State of Wisconsin.

A Wisconsin resident is a person who:

a. Has established a residence, as defined in s. 6.10(1), in this state not less than 10 days earlier;

b. Has resided in this state for not less than a total of one year out of the immediately preceding 5 years;

c. Is eligible to register to vote in this state; or

d. Is the spouse of a person meeting the requirements of par. (a), (b), or (c).” s.230.03(12), Wis. Stats.

2) Background Checks: The Department of Natural Resources conducts criminal background checks on final applicants prior to a job offer. Please note that a criminal charge or conviction on your record will not necessarily disqualify you from state employment. In compliance with the Wisconsin Fair Employment Act, the DNR does not discriminate on the basis of arrest or conviction record.

3) Eligible to work in U.S.: Applicants must be legally authorized to work in the United States at the time of hire. The Department of Natural Resources does not sponsor work visas at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility I-9 form upon hire.

Equal Opportunity Employer: The DNR is an equal opportunity employer that promotes and values diversity. We do not discriminate on the basis of race, ethnicity, religion, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, or disability.

Required Qualifications:

• Ability to communicate effectively with co-workers and public
• Ability to work independently, be self-motivated, punctual, and detail-oriented
• Ability to prioritize multiple work tasks and switch quickly between tasks
• Proficient in Microsoft Office, e.g. Word, Excel, Outlook, PowerPoint
• Ability to learn new software quickly
• Ability to lift record boxes of 10 lbs or more

Click the “Apply for Job” button and follow the directions. You will be able to save your application as many times as needed and make edits up until the point you submit your application. Once you submit your application, you will not be able to make any updates to the application or any materials submitted.

Please note that the Wiscjobs system will time you out after 30 minutes of activity, so be sure to save your work often to avoid having to re-start the application process.

For any position-related questions, please feel free to contact Jenna.Soyer@wisconsin.gov.

For technical questions and troubleshooting related to the Wisc.Jobs site, please visit Commonly Asked Questions.

Your resume and letter of qualifications are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on developing your resume and letter of qualifications and what should be included in these materials, click here.

Applications must be received by 11:59pm, Central Time, on April 14th, 2025 in order to be considered.