Office Operations Associate

The Department of Public Instruction (DPI) is committed to ensuring every child graduates ready for further education and the workforce. We must align our efforts so students are learning the skills and knowledge necessary to become contributing members of our communities. To build on our long-standing commitment to public education, we strive to recruit and retain quality employees who are willing to talk openly and commit to helping us increase the diversity of our organization. Our employees are vital to the success of our students, schools and communities. For more information about DPI, please go to http://www.dpi.wi.gov.

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Are you interested in public education and programs offered in Wisconsin K-12 schools? Did you take Career and Technical Education (CTE) courses such as agriculture, technology and engineering, business and marketing, health science, foods, or child-care courses in high school? Were you a member of a career and technical student organization, such as Future Farmers of America (FFA), Distributive Education Clubs of America (DECA), Future Business Leaders of America, Family, Career and Community Leaders of America (FCCLA), Health Occupations Students of America (HOSA), or SkillsUSA? Then the Career and Technical Education Team could be the right place for you! Please consider applying for our Office Operations Associate position for the Career and Technical Education Team within the Division for Academic Excellence, located at 125 South Webster Street in Madison, WI. This position includes the option of a hybrid work schedule (i.e., a combination of on-site and telework).

This role will provide you with the opportunity to earn a high degree of autonomy and provide administrative support while interacting with team members in a supportive environment. Work will involve a wide variety of activities and no two days will be the same! This position gets to be on site at conferences/conventions for our career and technical student organizations. These conferences allow students across the state to showcase their career skills, often through competitive and leadership activities. This position is located at 125 South Webster Street in Madison, WI. We offer amazing benefits, such as excellent health insurance, ample vacation time, and an exceptional employee assistance program that offers programs and tools to help promote wellness. Our building has a FREE, on-site exercise facility for employee use! This downtown location near the state Capitol offers great restaurants, food carts, Wednesday farmer’s markets, walks around the Capitol building, and more!

This position performs highly responsible administrative assistance and program support activities requiring a high degree of program knowledge and independent judgment for the Career and Technical Education (CTE) Team including: (1) program assignments in the areas of Agriculture, Food, and Natural Resources, Family and Consumer Sciences, Health Science, Marketing Management & Entrepreneurship, Business and Information Technology and Technology and Engineering, and: 2) related Career and Technical Student Organizations (CTSO), and (3) one or more additional assignments such as, team-wide programs and/or initiatives requiring a wide range of responsibilities within the team. This position exercises a significant degree of independence and latitude for decision making, critical collaboration with related staff members, strong organizational skills, and effective communication skills, as well as responsive customer service and the ability to work effectively with diverse individuals and groups.

Starting salary will be $15.76 per hour ($32,780 per year) in accordance with the provisions of the current Compensation Plan. This position is in pay schedule 02, range 10. A one-year probationary period will be required.

This position offers excellent benefits. The State of Wisconsin is a qualifying employer for the federal Public Service Loan Forgiveness Program.

A criminal background check will be conducted prior to an offer of hire.

Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., without DPI sponsorship). The Department of Public Instruction does not sponsor visas, either at time of hire or at any later time.

All state employees are required to report their COVID vaccination status, whether vaccinated or not, and must provide supporting documentation if vaccinated. Newly hired employees will be required to submit this information within their first two weeks of employment. The State of Wisconsin continues to follow necessary health and safety protocols for COVID. Please visit Division of Personnel Management Coronavirus - COVID-19 (wi.gov) for the most up-to-date information. Guidance may be subject to change.

Please address the following in your resume and/or letter of qualifications.

A minimally qualified applicant must have experience:

• Responding to internal or external requests or inquiries (e.g., via phone, e-mail, print, in-person, etc.)
• Performing general accounting duties (e.g., processing invoices or requisitions, verifying deposits, completing payment request forms, running accounting reports, etc.)
• Utilizing Microsoft Office (e.g., Excel, Word, Outlook and PowerPoint), or similar, to proofread, maintain data, serve as the primary e-mail contact, etc.
• Preparing or coordinating conferences, workshops, advisory committees, or work group meetings

Well qualified applicants will also have experience: managing multiple priorities; and/or, managing, creating, monitoring, or updating web page content; and/or, using STAR Finance; and/or, collaborating with multiple colleagues on a large project involving team-wide programs and/or initiatives.

Click “Apply for Job,” and then either log in to your account or click “Register Now” to create a new account. You will be asked to provide your personal information when creating a new account. Follow the prompts to complete steps 1-7, and then “Submit” your online application. Since the system will automatically log you off after 30 minutes of inactivity, click “Save as Draft” often.

Be sure to upload a resume and letter of qualifications that describe your experience related to the qualifications listed in this job announcement. See resume and letter of qualifications tips for more guidance.

Be advised that there will be no opportunity to change your application materials once you have clicked “Submit.”

To be considered for this position, you must complete the online application and click “Submit.” Your application will be evaluated by one or more job experts. Candidates who are deemed eligible will be invited to participate in the next step of the selection process where vacancies exist.

If you are registered as a veteran with a 30% or more service-connected disability through the State of Wisconsin non-competitive job announcement, please submit your resume to the HR Specialist listed below.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA , and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

Questions? Please contact the recruiter at:
Maria Rivera
DPI Human Resources Specialist
Phone: (608) 266-7941
Email: maria.rivera@dpi.wi.gov

The deadline to apply for this position is 11:59 p.m. on Monday, June 27, 2022