What are the responsibilities and job description for the Administrative Assistant 1 - Dept of Communication position at State University of New York at Fredonia?
Location: Fredonia, NY Category: Clerical/Secretarial Posted On: Wed Mar 5 2025 Job Description:
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
You may use this link for more information on the NY HELPS Program .
The Department of Communication at SUNY Fredonia seeks a highly motivated, organized, and personable individual to join our team as a Department Secretary. This dynamic role provides essential administrative and clerical support to the department faculty, staff, and students. The ideal candidate will be proactive, detail-oriented, and skilled in multitasking, with the ability to manage both routine administrative duties and special projects. Strong communication and organizational skills are key to success in this role, alongside the ability to work collaboratively and maintain confidentiality when handling sensitive information.
RESPONSIBILITIES:
Provide general administrative support to faculty, staff, and students within the Department of Communication.
Effectively communicate with a diverse group of individuals both orally and in writing.
Create, compose, and edit written materials such as reports, correspondence, and meeting minutes.
Maintain departmental records, ensuring confidentiality and adherence to privacy policies.
Handle telephone inquiries professionally and courteously, maintaining a sympathetic but firm manner.
Assist with scheduling meetings, events, and appointments, ensuring efficient time management.
Coordinate and prioritize administrative tasks in a fast-paced environment, meeting deadlines and managing competing demands.
Ability to work under pressure and to deadlines. Manage and organize departmental documentation, including filing and updating records.
Demonstrate a commitment to presenting SUNY Fredonia in a positive light both internally and externally.
Collaborate with faculty, staff, and students to ensure smooth workflow and operations within the department.
Provide additional administrative support as needed and provide flexibility
Be aware of, understand, and follow all university policies.
Job Requirements:
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program.
Non-competitive (NY HELPS):
High school diploma or high school equivalency diploma
Two years of experience in administrative support
Use of office software (e.g., email, word processing)
OR
Appointments and promotions in the New York State Civil Service are made according to principles of "merit and fitness" as mandated by the New York State Constitution.
Reassignment Requirement : You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement : You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement : You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
All applicants must meet at least one of the above requirements.
Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
Additional Trainee information: As an Administrative Assistant Trainee, you would participate in a 2 year traineeship. Trainees will be required to take four mandatory core administrative support courses the first year of the traineeship and four elective administrative support courses in the second year of the traineeship in four administrative support competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. At the successful conclusion of your traineeship with completion of all eight administrative support courses, candidates would advance without further examination to Administrative Assistant 1, Grade 11.
Additional Information:
This is a full-time, Administrative Assistant, 12-month, contingent permanent, SG11, CSEA represented position.
Administrative Assistant 1 (Grade 11): $46,306
SUNY Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.
An Affirmative Action, Equal Opportunity Employer, SUNY Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.
Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
You may use this link for more information on the NY HELPS Program .
The Department of Communication at SUNY Fredonia seeks a highly motivated, organized, and personable individual to join our team as a Department Secretary. This dynamic role provides essential administrative and clerical support to the department faculty, staff, and students. The ideal candidate will be proactive, detail-oriented, and skilled in multitasking, with the ability to manage both routine administrative duties and special projects. Strong communication and organizational skills are key to success in this role, alongside the ability to work collaboratively and maintain confidentiality when handling sensitive information.
RESPONSIBILITIES:
Provide general administrative support to faculty, staff, and students within the Department of Communication.
Effectively communicate with a diverse group of individuals both orally and in writing.
Create, compose, and edit written materials such as reports, correspondence, and meeting minutes.
Maintain departmental records, ensuring confidentiality and adherence to privacy policies.
Handle telephone inquiries professionally and courteously, maintaining a sympathetic but firm manner.
Assist with scheduling meetings, events, and appointments, ensuring efficient time management.
Coordinate and prioritize administrative tasks in a fast-paced environment, meeting deadlines and managing competing demands.
Ability to work under pressure and to deadlines. Manage and organize departmental documentation, including filing and updating records.
Demonstrate a commitment to presenting SUNY Fredonia in a positive light both internally and externally.
Collaborate with faculty, staff, and students to ensure smooth workflow and operations within the department.
Provide additional administrative support as needed and provide flexibility
Be aware of, understand, and follow all university policies.
Job Requirements:
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program.
Non-competitive (NY HELPS):
High school diploma or high school equivalency diploma
Two years of experience in administrative support
Use of office software (e.g., email, word processing)
OR
Appointments and promotions in the New York State Civil Service are made according to principles of "merit and fitness" as mandated by the New York State Constitution.
Reassignment Requirement : You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement : You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement : You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
All applicants must meet at least one of the above requirements.
Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
Additional Trainee information: As an Administrative Assistant Trainee, you would participate in a 2 year traineeship. Trainees will be required to take four mandatory core administrative support courses the first year of the traineeship and four elective administrative support courses in the second year of the traineeship in four administrative support competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. At the successful conclusion of your traineeship with completion of all eight administrative support courses, candidates would advance without further examination to Administrative Assistant 1, Grade 11.
Additional Information:
This is a full-time, Administrative Assistant, 12-month, contingent permanent, SG11, CSEA represented position.
Administrative Assistant 1 (Grade 11): $46,306
SUNY Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.
An Affirmative Action, Equal Opportunity Employer, SUNY Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination.
Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Salary : $46,306
