What are the responsibilities and job description for the Office Assistant 1 (Stores/Mail) - Mail Services/Central Receiving position at State University of New York at Fredonia?
Location: Fredonia, NY Category: Clerical/Secretarial Posted On: Wed Mar 26 2025 Job Description:
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
You may use this link for more information on the NY HELPS Program .
This is a full-time, Office Assistant 1 (Stores/Mail), 12-month, contingent permanent, SG06, CSEA represented position with an entry level salary of $35,177.
Working in a fast-paced, high-volume environment and utilizing a working knowledge and understanding of SUNY and campus policies and procedures, the Office Assistant 1 typically spends their time in Mail Services and Central Receiving performing activities related to package/mail receipt and distribution. Performance of these activities requires an acceptable skill level and knowledge to operate mail/ package machinery, and carry out routine clerical and manual activities in the processing and delivery of incoming and outgoing mail and packages.
Office Assistants 1 perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non-supervisory class found at nearly all State agencies.
DUTIES
Load and unload shipments from trucks and move boxes/items to designated areas
Prepare, sort, and distribute mail/packages in accordance with the rules and regulations of the U.S. Postal Service and with procedures issued by the Office of General Services that govern the processing of outgoing communications
Sort and distribute incoming mail/packages including operation of a motor vehicle to pick up and deliver mail/packages
Operate warehouse equipment such as forklifts, pallet jacks and hand trucks
Process outgoing mail/packages - inspect for complete address, proper postage, sealing, typing and packaging to withstand normal handling
Keep records of packages, registered mail, insured mail, and certified mail received and sent
Work with 8-10 student workers to process and deliver mail
Operate and maintain office machines including mailing and folding machines
Prepare routine reports as required
Maintain a clean and safe work environment
Job Requirements:
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program.
Non-competitive (NY HELPS):
There are no minimum education or experience requirements for the title of Office Assistant 1.
Appointments and promotions in the New York State Civil Service are made according to principles of "merit and fitness" as mandated by the New York State Constitution.
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required.
You may use this link for more information on the NY HELPS Program .
The NYS Civil Service Eligible's list will be canvassed as well as the NYS Civil Service Preferred & Transfer List. Interested candidates on the Preferred & Transfer List must be given preference.
Additional Information:
The hiring salary for an Office Assistant 1, SG 06 is $35,177 annually. This is a full-time, 12-month, probationary/permanent, day shift, CSEA represented position.
Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.
Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status or domestic violence victim status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
You may use this link for more information on the NY HELPS Program .
This is a full-time, Office Assistant 1 (Stores/Mail), 12-month, contingent permanent, SG06, CSEA represented position with an entry level salary of $35,177.
Working in a fast-paced, high-volume environment and utilizing a working knowledge and understanding of SUNY and campus policies and procedures, the Office Assistant 1 typically spends their time in Mail Services and Central Receiving performing activities related to package/mail receipt and distribution. Performance of these activities requires an acceptable skill level and knowledge to operate mail/ package machinery, and carry out routine clerical and manual activities in the processing and delivery of incoming and outgoing mail and packages.
Office Assistants 1 perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non-supervisory class found at nearly all State agencies.
DUTIES
Load and unload shipments from trucks and move boxes/items to designated areas
Prepare, sort, and distribute mail/packages in accordance with the rules and regulations of the U.S. Postal Service and with procedures issued by the Office of General Services that govern the processing of outgoing communications
Sort and distribute incoming mail/packages including operation of a motor vehicle to pick up and deliver mail/packages
Operate warehouse equipment such as forklifts, pallet jacks and hand trucks
Process outgoing mail/packages - inspect for complete address, proper postage, sealing, typing and packaging to withstand normal handling
Keep records of packages, registered mail, insured mail, and certified mail received and sent
Work with 8-10 student workers to process and deliver mail
Operate and maintain office machines including mailing and folding machines
Prepare routine reports as required
Maintain a clean and safe work environment
Job Requirements:
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program.
Non-competitive (NY HELPS):
There are no minimum education or experience requirements for the title of Office Assistant 1.
Appointments and promotions in the New York State Civil Service are made according to principles of "merit and fitness" as mandated by the New York State Constitution.
This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required.
You may use this link for more information on the NY HELPS Program .
The NYS Civil Service Eligible's list will be canvassed as well as the NYS Civil Service Preferred & Transfer List. Interested candidates on the Preferred & Transfer List must be given preference.
Additional Information:
The hiring salary for an Office Assistant 1, SG 06 is $35,177 annually. This is a full-time, 12-month, probationary/permanent, day shift, CSEA represented position.
Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.
Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status or domestic violence victim status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Salary : $35,177
