What are the responsibilities and job description for the Administrative Assistant 1 or Administrative Assistant 1/2 Trainee, (NY HELPS), Pilgrim Psychiatric Center, P25517 position at StateJobsNY?
Duties Description As an Administrative Assistant 1 or Administrative Assistant 1 / 2 Trainee you are the principal administrative support in an office or department performing a wide variety of administrative tasks including :
- Answering phones, providing information to callers, taking messages, and transferring calls as needed
- Managing calendars
- Creating and managing paper and electronic filing systems
- Preparing correspondence
- Maintaining inventory of office supplies
- Arranging for office equipment maintenance and service
Minimum Qualifications Administrative Assistant 1 - Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and / or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.
o Substitution : Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b / 55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Pilgrim Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
Administrative Assistant Trainee 1 - Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and / or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.
Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b / 55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Pilgrim Psychiatric center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.
Administrative Assistant Trainee 2 - Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and / or management of an office and must pass a keyboarding test; 30 words per minute with at least 96% accuracy.
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b / 55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Pilgrim Psychiatic Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.
Additional Comments All OMH employees receive a generous benefits package including :
Background checks will be required.
Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).
Administrative Assistant Trainee 1 (NS = Grade 8) : $39,215
Administrative Assistant Trainee 2 (NS = Grade 10 : $43,768
Administrative Assistant 1 (Grade 11) : $46,306 - $56,743
This position is eligible for a Downstate adjustment of $3,400.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources
Telephone
Fax 631-761-3981
Email Address ppchr1@omh.ny.gov
Address
Street Pilgrim Psychiatric Center
998 Crooked Hill Road
City West Brentwood
State NY
Zip Code 11717
Notes on Applying Indicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your resume and other application materials.
https : / / omh.ny.gov / omhweb / employment / docs / employment-application.pdf
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized t
Salary : $56,743
