What are the responsibilities and job description for the Payroll Manager position at StateJobsNY?
Duties Description The SUNY Old Westbury Payroll Manager position reports to the Senior Associate Vice President for Business & Finance and Controller. This position works closely with all departments on campus, particularly with the Office of Human Resources. The Payroll Manager serves as the liaison for the campus with the SUNY Human Resources and SUNY Payroll Offices and the New York State Office of State Comptroller (OSC). This is a full-time position that requires onsite presence during all working hours and is not eligible for remote or hybrid arrangements.
Responsibilities include but are not limited to :
Maintain employee payroll data, including documentation supporting all authorized deductions from pay.
Ensure compliance with applicable state, federal, and city tax laws; wage and hour laws; and numerous collective bargaining agreements.
Maintain relationships with internal and external auditors regarding payroll processing issues.
Responsible for management of payroll vendors and service providers.
Resolve employee pay-related issues, including overpayments, late pay, deductions, and related pay adjustments.
Identify business improvement opportunities, system edits, and report to improve payroll accuracy, efficiency, and promote outstanding customer service.
Improve payroll performance and reduce the duplication of effort related to time reporting, retroactive adjustments, and the process of payroll actions, including new hires, rehires, promotions, separations, etc.
Responsible for the development, implementation, and maintenance of procedures and controls sufficient to adequately account for all payroll and time and attendance transactions.
Identify potential payroll risks and takes action to mitigate such risks.
Interact and address issues that are associated with audits from SUNY, OSC and other agencies as needed.
Oversee the development of routine and ad hoc reporting tools and solutions to ensure appropriate financial information is made available to employees and management in a timely manner, including reports detailing gross payroll, hours worked, leave accruals, benefits and tax deductions, etc.
Maintain payroll guidelines by writing and updating policies and procedures.
Manage payroll staff by recruiting, selecting, orienting, and training employees.
Participate in continuous process improvement efforts to support current and future systems enhancement.
Perform other duties as required and assigned.
Minimum Qualifications Required Qualifications :
Bachelor's degree from an accredited college / university OR an equivalent combination of education and experience.
3 to 5 years of experience in payroll working in a business office or a college / university setting.
Experience working in a union environment.
Proficient with Microsoft Office Suite and a variety of electronic database systems.
Ability to work independently and in a team environment and communicate effectively with all levels of the organization.
Excellent communication skills, verbally and written.
Strong customer service skills and listening skills.
Strong leadership, project management, and interpersonal skills with strong writing and analytic ability.
Cultural competence and ability to communicate and engage effectively with diverse constituencies.
Experience working with a culturally diverse population.
Preferred Qualifications :
Master's degree from an accredited college / university.
Certified Payroll Professional (CCP).
3 to 5 years of experience in a Payroll Office at a senior level or as singular staff office.
Experience working in a multi-union environment.
Knowledge of SUNY Human Resources / Payroll and / or New York State Office of State Comptroller systems.
Additional Comments Must apply online at www.oldwestbury.edu.
Some positions may require additional credentials or a background check to verify your identity.
Name Lillian Colella
Telephone
Email Address colellal@oldwestbury.edu
Address
Street 223 Store Hill Rd Office of Human Resources
City Old Westbury
State NY
Zip Code 11568
Notes on Applying Application Instructions :
Please submit the following online at https : / / oldwestbury.interviewexchange.com / jobofferdetails.jsp?JOBID=184183 :
1. cover letter,
2. resume,
3. contact information (name, email address and telephone number) for three references and,
4. a fully completed Old Westbury employment application (available during the online application process).
Only applications submitted online will be considered.
Internal and external search to occur simultaneously.
CLOSING DATE FOR RECEIPT OF APPLICATIONS : open until filled - review of applications to begin 1 / 6 / 2025
VISA sponsorship is not available for this position.
We encourage protected veterans, individuals with disabilities, women and minorities to apply.
Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.
