What are the responsibilities and job description for the Receptionist Front Desk position at States HR CO LLC?
Job Responsibilities:
As a receptionist at are location in Ontario, you’ll be instrumental in maintaining a professional and welcoming front desk environment while supporting administrative operations. Key responsibilities include:
- Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
- Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
- Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
- Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
- Maintaining a clean and organized reception area that reflects the company’s commitment to high standards.
- Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
- Monitoring and ordering office supplies in collaboration with the facilities or procurement team.
- Supporting the HR and Operations departments with scheduling interviews or onboarding new hires as necessary.
- Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
Required Skills, Experience, and Qualifications
Must-have:
- Exceptional verbal and written communication skills to handle client interactions and professional correspondence.
- Proficiency in using office software, including Microsoft Office Suite and scheduling tools.
- Strong organizational skills with attention to detail for managing appointments and office tasks.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- A high school diploma or equivalent is required.
- Strong problem-solving skills and the ability to manage last-minute changes efficiently.
Nice-to-have:
- Previous experience as a receptionist or administrative assistant in a corporate environment.
- Familiarity with multi-line phone systems and visitor management software.
- Knowledge of corporate protocols, such as handling VIP guests or coordinating executive schedules.
- Experience coordinating travel arrangements or managing executive calendars.
- Familiarity with customer relationship management (CRM) software or other enterprise tools.
- Ability to speak multiple languages to assist with diverse clientele.
- Knowledge of security protocols or experience handling sensitive data.
- Post-secondary education is a plus.
Monday - Friday 9am-5pm.
Salary : $17
