What are the responsibilities and job description for the Purchasing Associate position at Stauffer Manufacturing?
Summary/Objective
The Purchasing Associate position is responsible for ensuring that all purchase orders are processed and received by vendors correctly and in a timely fashion. Provide support to the purchasing team and coordinate communication with Customer Service and Operations on ordered product.
What We Offer
With over 115 years of experience, Stauffer Glove & Safety offers employees the stability of an industry leader.
- 401K 401K matching
- Health, Dental, and Vision insurance
- Paid time off
- Hybrid work schedule
Essential Functions
- Responsible for maintaining delivery dates for all products on order with vendors.
- Responsible for following up on any missed delivery dates, back ordered items and ensuring delivery information is entered in the system.
- Coordinate with Sourcing Team on any incorrect pricing or item data associated with a purchase order that needs to be cancelled or updated.
- Sending all daily purchase orders to Stauffer Suppliers.
- Matching confirmations to purchase orders electronically in the system.
- Scheduling all product pick-ups and communicating pick-ups to the Fleet Manager.
- Running reports to ensure all purchase orders are received by vendors and shipped in a timely manner.
- Responsible for placing orders online with selective vendors.
- Responsible for obtaining POD information on drop-shipment purchase orders for Accounts Receivable.
- Coordinate product testing and repairs with appropriate vendors; including but not limited to glove testing, chain mesh repairs, fall protection repairs and recertifications and gas detection repairs and recertifications.
- Coordinate any product returns with the appropriate suppliers, document reason for return and if necessary, communicate and product issues with category management team.
Competencies
- Ability to problem solve effectively.
- Respond to inquiries and questions in a timely fashion.
- Ability to analyze data and strong attention to detail.
- Proficient computer skills and verbal communication skills.
- Problem solving skills
- Thoroughness and attention to detail
Work Environment
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type/Expected Hours of Work
- This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Travel
- No travel is expected for this position.
Required Education and Experience
- High School Degree
- Proficient skill level in all Microsoft Office programs and specifically must have a proficient skill level in MS Excel.
Preferred Education and Experience
- Bachelor’s Degree
- Previous experience working experience in a purchasing department or in a purchasing role.
- Proficient skill level in all Microsoft Office programs and specifically must have a proficient skill level in MS Excel.
AAP/EEO Statement
Stauffer Glove and Safety is an EEO/AA/Female/Minority/Veteran/Disability Employer - See more at: http://www.StaufferSafety.com/careers/
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
