What are the responsibilities and job description for the Senior Executive Support Specialist position at Steadfast LA?
The Senior Executive Support Specialist plays a crucial role in enhancing the productivity and leadership capabilities of our Executive Director. We are seeking a resourceful, proactive, and highly organized individual who can efficiently manage a wide range of responsibilities, both tactical and strategic.
KEY RESPONSIBILITIES :
- Manage and coordinate the Executive Director's complex and dynamic calendar, including setting up meetings, appointments, and travel plans.
- Act as the primary liaison between the Executive Director and both internal and external stakeholders, ensuring professionalism and diplomacy in all communications.
- Prepare materials for meetings, including agendas and presentations, to ensure the Executive Director is fully prepared for all engagements.
- Coordinate complete travel itineraries, encompassing flights, accommodations, transportation, and any additional requirements.
- Organize and manage confidential files and records, ensuring they are easy to retrieve and maintain.
- Monitor and prepare accurate reports on the Executive Director's expenses.
- Screen and prioritize incoming calls, visitors, and requests, managing inquiries independently or directing them to the right parties.
- Assist with special projects, research, and strategic initiatives as assigned by the Executive Director, collaborating effectively with team members to facilitate seamless communication.
- Proactively address administrative challenges to boost the Executive Director’s productivity.
- Handle sensitive information with discretion and maintain high confidentiality standards.
MINIMUM QUALIFICATIONS :
Join us and make a significant impact by supporting our Executive Director in advancing our mission!