Office Manager/Administrative Assistant

We are a mobile STEM enrichment program offering summer camps at various locations across Fairfax County. We are looking for an Office Manager / Administrative Assistant to help manage our operations year-round. This role offers part-time hours (20-30 hours per week) throughout the year, with the potential for increased hours during the summer (June–July).

Job Overview:

This role is ideal for someone organized, proactive, and comfortable balancing office work with occasional on-site support. You’ll handle staff coordination, scheduling, administrative tasks, and logistics to ensure our summer camps and year-round programs run smoothly.

Responsibilities:

• Hiring & Onboarding: Assist with recruiting, scheduling interviews, and onboarding 50 summer camp staff annually.
• Staff Support & Scheduling: Manage employee schedules, check timesheets, and assist with payroll processing.
• Office Administration: Maintain supplies, organize paperwork, and handle communication with staff and vendors.
• Camp Operations: Visit camp locations as needed to monitor staff, ensure materials are prepared, and assist with on-site logistics.
• Logistics & Coordination: Arrange transportation, manage vendor communication, and oversee supply purchases.
• Ongoing Administrative Support: Assist with year-round program planning and operational improvements.
• Weekend Prep: Dedicate a few hours on Saturdays (1-2 hrs) to prepare for the upcoming week, when needed.

Minimum Qualifications:

• Self-starter with strong organizational and problem-solving skills.
• Previous experience in office administration, summer camps, education, or event planning is a plus.
• Basic computer skills (installing files, setting up routers, troubleshooting).
• Proficiency in Excel, Outlook, and MS Office.
• Strong communication and team coordination abilities.
• Must be able to lift up to 40 lbs.
• Must pass a background check (required for working with children).
• Reliable transportation and willingness to travel to different camp locations as needed (mileage reimbursed).

Job Type & Compensation:

• Year-Round: Part-time (20-30 hours per week)
• Summer (June–July): May increase to 30-40 hours per week, if needed
• Flexible schedule available
• Pay: $16.00 - $20.00 per hour (based on experience)

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Health insurance

Schedule:

• Monday to Friday
• Morning shift

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 1 year (Required)

Work Location: Hybrid remote in Chantilly, VA 20151

Salary : $16 - $20