Commercial Assistant

Job Overview
We are seeking a highly organized and meticulous individual to join our team as a Sales and Engineering Assistant. As the backbone of our commercial team, you will play a crucial role in ensuring the smooth running of our office and commercial team. The ideal candidate is an expert multitasker with exceptional communication skills and a strong ability to problem-solve and lead tasks to completion. If you are passionate about being a part of a dynamic environment and an efficient and productive workplace, this position is perfect for you!

Duties

• CRM System Lead: Work with the Sales team to update and maintain customer and vendor contact information for both contacts and companies in the CRM System. Work with Estimating and Sales to update and maintain leads and sales deal pipeline for all business.
• Sales / Marketing Event Logistics: Book hotel rooms and dinner reservations for local plant tours. Communicate and confirm times and travel with clients. Plan, Lead and coordinate lunches and other events on or off campus. Support national trade show events.
• Project Accounting Assistance and Tracking: Work with the Accounting team to write Purchase orders in ERP system for design work, testing, third party inspection and modular certification, commissions with sales representatives for both product development and projects. Provide reports to track costs for special projects. Help with consistent reporting of business and sales KPI’s to the sales and engineering team. Assist with reporting and tracking metrics for services and other non-production tasks.
• Marketing Support: Work with the Marketing Manager to order materials and keep materials inventoried and organized. Manage and track all marketing materials. Assist with updating and assembly of power point presentations.
• AIA Seminar Support: Log seminar activity into AIA portal. Send customer certificates of completion. Coordinate and order lunches.
• Engineering Support: Assist the engineering team with obtaining and creating equipment submittal books and other projects.
• Manufactures Rep Support: Support business with providing reporting to manufacturing representative teams on bids and upcoming work and commission tracking. Provide support with marketing materials and coordination potential events.
• Organization: Assist with improving and maintaining file structures and system for shared assets. Create and assist with creating standard operating procedures for the sales and engineering team. Manage overall sales office functions.
• Overall, Sales and marketing support and other duties as assigned.
• Occasional travel may be required

Qualifications

• 3-5 years of proven experience in a similar role
• Excellent organizational and time management skills
• Strong attention to detail and problem-solving abilities
• Outstanding communication and people skills
• Proficient in Microsoft Office and other office management software
• Ability to thrive in a fast-paced environment and prioritize tasks effectively
• Demonstrated ability to handle sensitive and confidential information with discretion
• Strong analytical and reasoning abilities
• Proficient written and verbal communication skills

Join us as we strive to provide outstanding service!

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $25 - $27