Admin Assistant - Executive

Shift 8:00 am- 4:30pm

Monday- Friday

Rate of Pay: $20-22 hour DOE

Performs various administrative duties for Executive Management, Managing Partner and Dir. of Admin Support as needed.  Responsible for ordering the administration/accounting departments office supplies, other office equipment and coordinates required maintenance or cleaning with Facility Management and Environmental Services as needed. Compiles daily/monthly data for internal and external reports. Follow up to obtain executed contracts and agreements as needed. Transcribes business correspondence and interoffice memos. Responsible for coordinating schedules for all VIP patients. Maintains databases, create and maintains forms and labels for various departments. Posts mail and responsible for maintaining the mail equipment. Provides administrative/scheduling support to SPRS & QRS as needed.  May perform other job related duties as necessary for the efficient operation of SDMI.

MINIMUM SKILLS, ABILITY AND REQUIREMENTS:

Job Requirements:

•    Education and Experience:

o    High school diploma or equivalent.

o    Minimum of 5 years of administrative assistant experience.

o    Medical knowledge is preferred but not required.

•    Skills and Abilities:

o    Detail-oriented with a professional demeanor.

o    Strong phone etiquette and exceptional customer service skills.

o    Proficient computer skills with advanced knowledge of Microsoft Office Suite, including Word, Excel, and Outlook. Knowledge of Intergy is a plus.

o    Ability to type a minimum of 50 words per minute.

o    Excellent organizational and multitasking skills.

o    Superior written and verbal communication abilities.

o    Capable of handling multiple phone lines effectively.

o    Self-motivated and able to work independently, prioritize tasks, and follow up as needed.

o    Familiarity with general office equipment.

•    Professional Responsibilities:

o    Maintain strict confidentiality regarding patient information and business operations.

o    Respond positively to changes in assignments and priorities.

o    Work collaboratively as part of a team.

o    Adhere to all SDMI safety, evacuation, and operational policies and procedures.

o    Participate in cross-training activities for professional growth and departmental efficiency.

o    Stay updated on SDMI policies, procedures, and protocols.

o    Identify hazardous materials in the immediate work area and take necessary precautions.

•    Performance Expectations:

o    Complete occurrence reports within 24 hours of an event, risk, or issue.

o    Demonstrate punctuality and maintain a satisfactory attendance record in compliance with SDMI policies.

o    Take full responsibility for assigned duties, ensuring all tasks are completed before the end of the shift.

o    Undergo periodic performance reviews by a supervisor, with additional training or disciplinary actions if necessary.

•    Additional Responsibilities:

o    Perform other duties as assigned to support the overall function of SDMI.

All Employees agree to comply with all privacy and security standards as set out by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) as outlined by my employer. I will make every effort to protect our patient’s health information and confidentiality as well as abide by all aspect of Public Law 104-191. I will treat all information received in the course of my employment with SDMI, which relates to the patients of the provider, as confidential and privileged information and will not disclose information regarding SDMI’s patients to any person or entity, other than as necessary to perform my job, and as permitted under SDMI’s HIPAA policies. I will safeguard my computer password and will not post it in a public place, such as the computer monitor or a place where it will be easily lost, such as on my nametag. (initials _____)

THE ESSENTIAL ELEMENTS OF THE POSITION REFLECT THE MAJOR DUTIES CONSIDERED NECESSARY TO DESCRIBE PRINCIPAL FUNCTIONS OF THE POSTION AND SHALL NOT BE CONSTRUED AS A DETAILED DESCRIPTION OF ALL OF THE WORK REQUIREMENTS THAT MAY BE INHERET IN THE POSITION.

N (Not  Applicable)    Activity is not applicable to this occupation. 

O (Occasionally)    Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently)    Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly)    Occupation requires this activity more than 66% of the time (5.5 hrs/day)

Physical Abilities        Lift/ Carry     

Stand    O (Occasionally)    10 lbs or less    O (Occasionally)

Walk    O (Occasionally)    11-20 lbs    O (Occasionally)

Sit    C (Constantly)    21-50 lbs    N (Not Applicable)

Handling/Fingering    O (Occasionally)    51-100 lbs    N (Not Applicable)

Reach Outward    O (Occasionally)    Over 100 lbs    N (Not Applicable)

Reach Above Shoulder    O (Occasionally)    Push / Pull    

Climb    N (Not Applicable)    12 lbs or less    O (Occasionally)

Crawl    N (Not Applicable)    13-25 lbs    O (Occasionally)

Squat or Kneel    O (Occasionally)    26-40 lbs    N (Not Applicable)

Bend    O (Occasionally)    41-100 lbs    N (Not Applicable