Finance/Accounting - Accounting Clerk/Receptionist

Position:        Receptionist /Accounting Clerk Reports to:    Controller Location:        Milwaukee, WI Type:              Non-exempt Summary:      Performs receptionist duties and accounts payables practices in accordance with company and established accounting policies and procedures.                  Essential Duties and Responsibilities include the following.  Other duties may be assigned to meet business needs. Share receptionist duties with the Operation Coordinator Opening and distributing mail Answering phones and greeting guests Build and maintain relationships with vendors, home office, and remote location staffs. File management (including year-end file changeover) Accounts payable data entry, scanning and filing. Retrieve all required invoices and support for specified vendors. Process all business cards for new employees Maintain and supply all stores with deposit books and bags. Maintain and respond to emails in the account payable inbox. Assist with the Accounts Payable Associates with business insurance certificates. Maintain, track, and submit vendor vouchers and invoices. Maintain and complete all sales tax exemption review. Maintain financial security by following internal accounting controls. Provide backup services for other Accounts Payable Associates as needed to include lunch breaks, out of office requirements, sick days, and vacation days. Other duties as assigned Employment Requirements: High School Diploma or Equivalent required. Proficient with math and problem solving skills. Detail-oriented and accurate. Strong organization and time management skills. Ability to prioritize work load and manage change. Must possess the ability to interact professionally with many levels within the organization. Prefer some experience with inventory transaction and controls.   Physical Demands The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the associate is frequently required to sit and stand; reach with hands and arms; walk and talk or hear.  The associate is occasionally required to climb or balance; stoop, kneel, crouch or crawl. The associate must frequently lift and/or move up to 3 pounds and occasionally lift and/or move up to 25 pounds. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.