Project Coordinator - FQS

The Quality Coordinator is responsible for providing high-level support to the Quality Department Staff for clerical and administrative tasks, thereby streamlining the formatting and execution of project quality programs. This role involves a wide range of administrative tasks and requires excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities simultaneously. The ideal candidate will be proactive, adaptable, and able to work independently as well as part of a team. Responsibilities include managing schedules, handling correspondence, preparing reports, and coordinating office activities. The Coordinator will play a vital role in maintaining an efficient and productive work environment, contributing to the overall success of the organization.

Duties/Responsibilities:

• Manage and coordinate schedules and appointments

• Supporting department in data analytics

• Handle incoming and outgoing correspondence

• Prepare and compile reports and presentations

• Review and submit field employee timesheets

• Maintain labor hour logs for subcontractors

• Manage travel and expense reporting

• Order field related quality supplies

• Coordinate office activities and events

• Maintain filing systems and records

• Assist in the preparation of meetings and conferences

• Manage office supplies and equipment inventory

• Provide general administrative support to staff and management

• Ensure confidentiality and security of sensitive information

• Other duties as assigned

Required Skills/Abilities:

• Strong organizational and time management skills

• Excellent written and verbal communication abilities

• Ability to multitask and prioritize tasks effectively

• Attention to detail and problem-solving skills

• Experience with office management systems and procedures

• Strong interpersonal skills and ability to work in a team

• Discretion and trustworthiness in handling confidential information

• Ability to work independently with minimal supervision

• Familiarity with booking travel arrangements and scheduling meetings

Education/Experience:

• High school diploma or equivalent; additional qualifications in office administration are a plus

• Proven experience as an coordinator or in a similar role

• Proficiency in MS Office (MS Excel, MS PowerPoint and MS Word, in particular)

• Experience with multiple app platforms, Procore, and/or graphic art programs

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Attention to detail and problem-solving skills

Travel Requirements:

• Flexibility to travel for business needs, to attend meetings, training, and events.

• Maintain a professional demeanor and appearance during business trips.

• Compliance with company travel policies and procedures.

Physical Requirements:

• Ability to sit, stand, and walk for long periods of time.

• Ability to use a computer, phone, printer, scanner, and other office equipment.

• Visual acuity for detailed work and computer use

• Ability to lift, carry, and move up to 25 pounds of files, documents, and materials.

About Stellar

Stellar offers a comprehensive package which includes:

• Competitive pay based on experience
• Paid Time Off – accrue 15 days (120 hours) within first year of service
• Paid holidays
• Medical, dental, and vision insurance options
• Tax-advantaged accounts (HSA, FSA, Dependent Care FSA)
• Company-paid life and disability insurance
• 401(k) – company match with immediate vesting

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients’ needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)