Accounts Receivable Coordinator

Job Summary: We are seeking a detail-oriented and experienced Accounts Receivable Accounting Professional to join our dynamic team in the commercial and residential painting industry. This individual will be responsible for managing the company’s accounts receivable functions, ensuring timely and accurate billing, payments, and collections, and supporting financial operations. The ideal candidate will have strong accounting skills, experience in the construction industry, and a thorough understanding of billing practices, payment schedules, and the nuances of working with contractors and subcontractors.

Key Responsibilities:

• Invoice Generation and Management:
• Prepare and send accurate and timely invoices to clients based on contracted terms and completed projects.
• Verify that all billing documentation is in order, including job completion details, change orders, and other relevant paperwork.
• Monitor and track progress billings and retainage in accordance with client contracts.
• Collections and Payment Processing:
• Monitor accounts receivable aging reports and follow up on overdue invoices.
• Contact clients for payment reminders and resolve any discrepancies related to payments.
• Assist in the resolution of billing disputes by collaborating with project managers, clients, and subcontractors.
• Recordkeeping and Reporting:
• Maintain accurate and up-to-date customer accounts in the accounting system.
• Reconcile accounts and prepare monthly, quarterly, and year-end accounts receivable reports.
• Provide detailed analysis of aging reports to management.
• Client Communication:
• Build and maintain strong relationships with clients, understanding their payment needs and schedules.
• Address client inquiries regarding billing, payments, and account status in a professional and timely manner.
• Collaboration with Internal Teams:
• Work closely with the project coordinators, field supervisors, estimators, and the finance team to ensure accurate and efficient financial reporting.
• Coordinate with the accounts payable to ensure proper flow of payments for subcontractors and suppliers.
• Compliance and Procedures:
• Ensure compliance with company policies, industry regulations, and accounting standards.
• Contribute to the continuous improvement of accounts receivable processes.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or related field (preferred) OR equivalent work experience.
• Experience:
• 2 years of experience in accounts receivable, preferably in the home improvement, painting, remodeling or related industries.
• Familiarity with project billing, retainage, and job cost accounting.
• Previous experience using accounting software (e.g., QuickBooks, Sage, or similar platforms).
• Skills:
• Strong understanding of general accounting principles and accounts receivable processes.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills, especially in client relations.
• Ability to work under pressure, prioritize tasks, and meet deadlines.
• Proficient in Microsoft Office Suite (Excel, Word, etc.).

Preferred Skills:

• Knowledge of CRM software (ZOHO) a plus but not required
• Familiarity with job costing, progress billing, and contract terms in the home improvement industry.

Working Conditions:

• Full-time, office-based position.
• Opportunity for professional development and growth within the company.