What are the responsibilities and job description for the Office Receptionist - Office Administrator position at Stellar Science?
Stellar Science is a growing Albuquerque-based scientific software development company with a 25-year history of developing custom software products for government customers. Stellar Science Headquarters is in Albuquerque and supports a geographically distributed staff and customers in multiple locations across the U.S.
We are looking for an experienced, self-motivated, energetic professional to be the first point of contact for our company and offer administrative support across the organization. Strong communication skills are a must.
Stellar Science is largely paperless, so strong computer skills are essential.
This is a full-time position, with some flexibility for candidates desiring ¾ time work, with core hours of Monday through Friday 9:00 am to 3:00 pm. Remote work is not supported for this position.
Responsibilities include:
- Welcoming guests and directing visitors to the appropriate person and office
- Arranging travel, meetings and appointments for employees
- Maintaining accurate records in spreadsheets and various proprietary systems
- Working with the hiring team to schedule interviews, arranging travel and lodging for interviewees
- Maintaining various company calendars, conference room, and teleconference scheduling
- Processing employee employment paperwork
- Answering calls, forwarding employment verifications, and answering employee benefits and basic human resource questions
- Maintaining the efficiency, cleanliness, and orderliness of Stellar Headquarters
- Sending out employee mailings monthly and annually
- Maintaining and replenishing office supply inventory
- Coordinating office equipment requirements, layout, and maintenance
- Running occasional errands (must have a reliable vehicle and valid driver’s license)
- Receiving, sorting and distributing daily mail/deliveries
- Coordinating with building management on office maintenance and cleaning
- Planning event catering and maintaining kitchen supplies and food inventory
- Executing operational projects and other duties as assigned including various data entry and document management.
Minimum Requirements:
High school diploma or equivalent
1-2 years of relevant work experience as a receptionist or administrative assistant
Professional attitude and appearance
Flexibility to adapt to short notice changes to schedules/calendars
High levels of proficiency are required in:
- Creating and editing documents and spreadsheets in Microsoft Word and Excel
- Email programs such as Outlook or Thunderbird
- Web-based programs such as Google Calendar, Office365
- Scanning and uploading documents
- Computer document filing or version control systems
- Organization, time-management, and the ability to prioritize tasks
Due to the nature of the work performed at Stellar Science, US Citizenship is required.
Stellar Science maintains the highest standards for its employees. Strong recommendations are required.
Desired Qualifications:
College education
Previous office assistance or scheduling experience in a fast-paced environment
Previous experience with accounting and/or human resources.
Stellar Science is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, protected veteran status, or national origin, in accordance with federal regulations.