What are the responsibilities and job description for the Office Assistant /Receptionist-STEM Academy position at STEM Academy?
Primary Purpose:
Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to operate multi-line phone system
Experience:
One year clerical/receptionist experience in office setting
Major Responsibilities and Duties:
Reception and Phones
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
- Assist parents in checking students in and out of school.
- Prepare and distribute student identification cards, bus passes, and parking stickers.
- Assist with the receipt and distribution of student materials, including homework requests.
- Receive, sort, and distribute mail, messages, documents, and other deliveries.
- Prepares reports for Military, driver’s ed., etc.
Other
- Provide clerical assistance as needed including assisting with the scheduling of appointments.
- Tardy and admin slips, temp ID’s, announcements, copies for teachers, sending faxes for the campus, and assist with translating.
- Substitute scheduling; prepare substitute time sheets and extracurricular timesheets.
- Handle all deliveries; handle all Xerox machine issues and ordering supplies.
- Assist PEIMS with AGR packers and inputting information into the database.
- Changing all lockers combinations, issue locker to students as requested, assisting students with locker issues.
- Parent Portal.
- Assist with any other miscellaneous task.
- Maintain confidentiality.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer.
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Salary : $23,184 - $28,351