After-School Athletics Coordinator

Description

Job Overview:

Stephen Gaynor School is seeking a dynamic and enthusiastic After-School Athletics Coordinator to join our team. The successful candidate will be someone who is passionate about sports and student development. If you have a love for sports, excellent organizational and communication skills, and a desire to make a positive impact on young lives, we want to hear from you!

This is a part-time position, for 16 hours per week, hours are flexible however campus presence will be needed between 2.30 pm to 5.30 pm Monday to Thursday. Please note that communications with students, faculty and parents outside of campus hours may also be required. 

Essential Functions: 

• Being present each day the Athletics program is in session, including practices and games while also managing any tasks needed before and/or after an event.
• Securing qualified and experienced coaches for each season (Fall, Winter, Spring)  and sport (Co-Ed Soccer, Girls Volleyball, Cross-Country, Boys/Girls Basketball, Co-Ed Softball, Track & Field, Boys Volleyball)
• Providing coverage as needed when a coach is unavailable to fulfill their responsibilities
• Coordinating with neighboring schools and league (AIPSL) opponents to schedule games and their associated locations
• Securing officials for each game across all offered sports
• Ordering and managing equipment and apparel across all sports in compliance with the school’s budgetary requirements
• Effectively communicating with administrators, staff, families, and student-athletes regarding programmatic logistics such as practice/game schedules, policies and procedures, code of conduct, safety considerations, etc.
• Creating weekly correspondence to keep all involved parties abreast of upcoming events and reminders associated with the program and be responsive to questions for all involved parties.
• Collaborating with the Business Office and Communications and Technology Departments to effectively disseminate information to the required parties through the school’s internal operating system
• Overseeing the Athletics student-athlete registration process within the school’s internal operating system
• Attending Athletic and league meetings throughout the school year
• Attend and represent Gaynor at games when available; provide coverage as necessary to fill vacancies/absences
• Writing a season recap for each sport/season to be included in distributed school publications and correspondence
• Managing student-athlete behavior in correlation with school policy and the Athletics Department Code of Conduct
• Approving and managing coaching timesheets for compensation purposes in conjunction with the Payroll Department
• Manage Athletic Study Halls, including organizing teachers, rooms and groups; taking attendance and providing snacks for the student-athletes; approving timesheets for teachers and managing student behavior
• Order buses for games using the school’s Purchase Order process
• Contact referee assignor and other Athletic staff to schedule games
• Assist with logistics in real-time when unplanned situations arise, e.g. emailing faculty and contacting parents
• Willing to commit to anti-bias and anti-racism work and to promoting inclusion, belonging and equity through their work in the classroom and school community. 
• Ensure a commitment to the school’s DEI mission and goals by participating in continuous professional development for learning differences, anti-racism and anti-bias of all kinds.
• Be an active member of the Gaynor community.
• Other duties and responsibilities as deemed appropriate.

Qualifications

Qualifications & Skills:

• Bachelor’s degree required (Physical Education K-12 preferred)
• Strong communication and organizational skills (both written and verbal)
• Experience working with children with learning differences preferred
• 2 or more years experience in an administrative support role or related experience with a thorough understanding of the athletic facilities and program
• Strong communication and organizational skills (both written and verbal)
• Sets a respectful, collaborative, and positive tone, and recognizes our responsibility to create a diverse and inclusive environment that supports and celebrates each individual in our school community
• Proficient in Google Workspace (Drive, Docs & Sheets) and Microsoft Office
• Experience with coaching middle school sports teams
• CPR/AED certification required
• Concussion Certificate preferred

Stephen Gaynor School offers a competitive compensation package and a comprehensive professional development program. Applicants are required to submit a resume, cover letter and contact details for at least two individuals who can supply reference letters upon appointment. 

Please apply online at Employment Opportunities.

THE GAYNOR DIFFERENCE: UNLOCKING EACH STUDENT’S POTENTIAL

A pioneer in special education founded in 1962, Stephen Gaynor School is an independent Pre-K, Lower, and Middle School for bright children with language-based learning differences.

At Stephen Gaynor School, students with learning differences develop essential academic and critical thinking skills through individualized and evidence-based approaches, empowering them to reach their full potential. Students learn to advocate for themselves and others while actively building an inclusive community, a sense of belonging, and a belief in their own possibilities.

Nearly 400 students ages three to 14 attend our school with a range of learning differences, from Attention Hyperactivity Disorder (ADHD) to speech, language, and reading delays such as dyslexia. With more than 60 years of experience in special education and a dedication to continuous improvement, Gaynor has the expertise to help children break down barriers to learning, build self-esteem, and realize academic success.

Our expert staff provides an unparalleled level of personal attention in a nurturing environment, allowing students to be academically challenged yet supported every step of the way.

Children leave Stephen Gaynor School full of smiles and self-confidence, well-prepared for the next step on their educational journey.

Our Diversity Mission: Stephen Gaynor School is dedicated to promoting and advocating for diversity, equity, and inclusion within our school community. We recognize, value, and celebrate many types of diversity, including neurodiversity, ethnicity, race, socioeconomic status, ability, religion, sexual orientation, family composition, language, and gender identity/expression.

Equal Employment Opportunity Statement: Stephen Gaynor School is an equal employment opportunity employer. Gaynor is committed to building a culturally diverse and anti-racist workforce. We provide opportunities for employment without discrimination or harassment on the basis of (including hairstyle), color, religion, creed, ancestry, sex, sexual orientation, gender and gender identity, gender expression, national origin, alienage, age, pregnancy, marital/partnership status, immigration or citizenship status, status as a veteran or active military service member status, disability, genetic predisposition, status as a victim of domestic violence, prior arrest or conviction record, caregiver status, credit history, salary history, unemployment status, sexual or reproductive health decisions, or any other characteristic or status protected by applicable law (collectively, the “Protected Characteristics”).

Salary : $18,000 - $20,000