Office Administrator & Permitting Specialist

We are seeking a dynamic & organized individual to join our team as an office administrator & permitting specialist. This role combines administrative responsibilities with a focus on managing the permitting process required for our projects. The ideal candidate will have excellent communication and organizational skills, strong attention to detail, and the ability to manage multiple tasks efficiently.

Administrative Support:

• Perform General office duties such as answering phones, managing correspondence, word processing and organizing files.
• Create Project Folders
• Coordinate IT
• Learn & work with Monograph our Project Management Software (training provided)
• Maintain office supplies & Groceries inventory.
• Assist in scheduling meetings & managing calendars.

Permitting Specialist:

• Coordinate and manage the permitting process for multiple projects, including researching requirements, preparing applications, and obtaining necessary approvals.
• Coordinate with government agencies, regulatory bodies to ensure compliance with regulations and obtain necessary permits
• Track and monitor the status of permit applications, following up as needed to expedite the process.
• Maintain accurate records of permits, approvals, and related documentation.
• Provide support to project team regarding permitting requirements and timelines.

Qualifications:

• Proven experience in office management or a similar administrative role
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills, both written and verbal
• Ability to work independently and take initiative

Job Type: Full-time

Salary: $35,000.00 - $37,500.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday
• Work Location: In person