Global Head of Facilities and Administrative Services

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

Position Overview:

The Global Head of Facilities and Administrative Services will report directly to the Chief Operating Officer (COO) and will be responsible for managing and overseeing all office facilities operations, including strategic planning, office moves, buildouts, maintenance, and budget management. This role will also encompass the management and oversight of the global administrative staff to ensure efficient and effective administrative support across the organization.

Essential Job Functions:

Facilities

Lease Renewals; Office Moves and Buildouts:

• Plan, coordinate, and manage all office space requirements incorporating multi-year headcount forecasts from HR
• Manage and negotiate all lease negotiations in coordination with senior leadership, finance and
• Plan, coordinate, and manage all office lease renewals, refurbishments, relocations, expansions, and build-out projects globally.
• Oversee the design and implementation of office layouts to optimize space utilization and employee
• Ensure compliance with all local building codes and regulations during construction and
  
  
  

Maintenance and Operations:

• Develop and implement a comprehensive maintenance program for all office
• Manage vendor relationships and service contracts for facilities services such as cleaning, security, and
• Ensure all office facilities are safe, functional, and well-maintained.
• Lease adherence: Lead relationships with building stakeholders and ensure compliance with the lease and building rules and regulations.
• Policies and Procedures: Develop, communicate, and implement policies and procedures for the efficient use of the facilities for employees and
• Technology Support: Serve as a liaison with IT support for office-related technology Coordinate repairs or upgrades and manage inventory of IT assets.
  
  
  

Budget Management:

• Develop and manage the facilities budget, including forecasting and tracking
• Identify cost-saving opportunities and implement strategies to reduce operational costs without compromising service quality.
  
  
  

Administrative Services

Team Leadership and Management:

• Lead and manage a team of administrative professionals across global
• Provide training, development, and performance management to ensure high levels of competency and service delivery.
  
  
  

Operational Efficiency:

• Develop and implement standard operating procedures and best practices for administrative
• Ensure consistency in administrative support across all offices, adapting processes to local needs where
  
  
  

Coordination and Communication:

• Act as a liaison between the COO, senior management, and the administrative team to ensure clear communication and alignment of
• Coordinate administrative support for executive leadership, including travel arrangements, meeting coordination, and special projects.
  
  
  

Budget Management:

• Develop and manage the administrative team budget, including forecasting headcount and tracking expenses.
  
  
  

Qualifications:

• Bachelor’s degree in Business Administration, Facilities Management, or a related An advanced degree is a plus.
• Minimum of 7-10 years of experience in facilities management, with at least 5 years in a leadership
• Proven experience managing global administrative
• Strong project management experience, particularly in managing office moves and
  
  
  

Required Knowledge, Skills, and Abilities:

• Excellent leadership and team management
• Strong organizational and project management
• Proficient in budget management and cost
• Excellent communication and interpersonal
• Ability to work effectively in a fast-paced, global
• Ability to develop and implement strategic plans for facilities and administrative services that align with organizational goals.
• Strong analytical skills and the ability to develop creative solutions to complex
• Ability to work collaboratively with various stakeholders, including senior management, vendors, and team members.
• Keen attention to detail and a commitment to delivering high-quality
• This position requires occasional travel to various global office
• The role may involve working outside regular business hours to manage projects or address urgent
  
  
  

Salary Range - $200,000 - $300,000

The salary range is an estimate of pay for this position. Actual pay may vary depending on job-related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees.

About Us

Working out of 26 offices in 15 countries, StepStone has a truly global viewpoint. As people are our biggest asset, we offer resources to help our employees reach their full potential. Our principles are based on integrity, transparency, respect and creativity, which together define how we do business.

Join us

When you choose to work at StepStone, you'll find a group of professionals who are passionate about anticipating changes, solving problems and working together to make it all happen. Our integrated global team shares insights into how managers think and operate, as well as how they might perform.

StepStone offers a competitive compensation package including salary and incentive compensation for all full time hires, as well as a comprehensive benefits package.

Benefits

We offer a range of benefits which include comprehensive healthcare, strong retirement plan, a mental health well-being program, paid time off, student loan repayment program for our US office locations, and several wellness initiatives.

Disclaimer / Policy Statements

At StepStone, diversity, equity and inclusion are an integral part of our culture. We are an Equal Opportunity Employer that strives to create an inclusive environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups representing our dedication to Diversity, Equity & Inclusion.

As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

Developing People at StepStone