Accounting Admin

Sterling Industrial, headquartered in Evansville, Indiana was founded and incorporated in 1982. Our company began and grew from a need for swift, reliable service for utilities in southern Indiana. Meeting the needs of utilities through small emergencies, we found an increasing need to add pipefitters and millwrights to our operation, and from there our company continued to grow.

As a multi-craft union contractor, we provide civil, structural, mechanical, and electrical services for new construction and maintenance / retrofit projects. Our core markets include power generation, metals, pulp / paper, plastics, and chemical markets. We pride ourselves on being a full-service contractor attentive and responsive to the needs of our customers; providing a full range of services and solutions for construction and maintenance projects.

Essential Duties & Responsibilities :

This position will support the effective and timely procurement of goods and services to meet the needs of the Operating Unit, ensuring compliance with operational procurement policies and procedures.  Independent preparation and review of subcontracts, purchase orders and related documents and management of the procurement process in support of ongoing projects. This position requires the ability to engage in independent decision-making using analytical skills and be organized with a high attention to detail.  Applicant should possess the ability to work independently, and manage and coordinate multiple tasks that relate to procurement across the Operating Unit region or project. Must be able to respond to internal and external correspondence following established company procedures. This position reports to, and receives direction from, the Procurement Manager.

• Independently review and process requisitions to create, modify, update, and maintain purchase orders, subcontracts, subcontract modifications and associated documentation, including processing and communicating changes. This includes conversion of requisition to purchase order, creation of purchase order or subcontract document from start to finish and transmission to suppliers.
• Independently review requisitions and clarify ambiguous terms, provisions and / or items
• Through an organized system and without supervision, perform and complete all follow-up communications.
• Ensure scope, notices, terms, and conditions are included within solicitations, supplier purchase orders and subcontracts.
• Ensures contract documentation tracking is current and accurate.
• Ensure accuracy and subsequent alignment with internal accounting systems and certifying all required documentation is submitted.
• Assists in the development of Subcontractor / Vendor list.
• Support cross-transfer of knowledge and expertise across different departments of the business, including assisting Procurement Manager in developing best practices for procurement and other applicable areas.
• Attend and participate in kick-off and handover meetings, if required
• Enter purchase order and subcontract commitments into our ERP system.
• Assist with vendor set up and subcontractor prequalification.
• Provide operational support in tracking and review of all Subcontractor insurance documents for compliance with corporate and project requirements
• Assist with the resolution of mismatches due to improper receipt, incorrect information on the purchase order and / or invoice.
• Provides exceptional support and assistance to pre-construction and project teams.
• Maintains an organized, thorough, and complete system for all applicable documents, computerized or manual records of items purchased, and costs.
• Other administrative duties as assigned

Required Skills

Education and / or Work Experience Requirement :

Skills & Abilities

Education & Experience

Required Experience

Physical Requirements :

This job is performed in the office. Activities and responsibilities require frequent sitting (often working on a computer), walking, standing, light lifting, bending, and reaching. Due to computer usage, there may be repetitive motions of the hands and wrists.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Education and / or Work Experience Requirement :

Skills & Abilities

Education & Experience