Human Resources Intern

Sterling Group is a family-owned vertically integrated real estate investment services firm started in 1976. Our organization includes development, construction, property management and investment management with a specialty in multifamily housing and self-storage facilities. Our executives are involved daily and work closely with over 375 colleagues in multiple states throughout the Midwest and Southeast. We are looking for self-driven professionals with high accountability and integrity.

Job Summary:

We are seeking a meticulous and organized HR Assistant to assist with the manual transfer of documents from one HR system to another. This position requires a keen eye for detail, strong organizational skills, and the ability to handle sensitive employee data with confidentiality and accuracy. The successful candidate will support the HR team by ensuring a smooth and efficient transition of records between systems.

As HR Intern you will:

• Manually export documents (e.g., employee records, contracts, performance reviews) from the current HR system and upload them into the new system.
• Ensure all exported documents are correctly formatted and free from errors before uploading to the new system.
• Organize documents in a manner that aligns with the HR department’s filing structure and compliance standards.
• Assist with inputting or updating employee information in the new HR system when needed.
• Maintain confidentiality and comply with all privacy regulations when handling employee records and data during the migration process.
• Review documents for completeness and accuracy during the transfer process, identifying any discrepancies and resolving them promptly.
• Work closely with HR team to ensure smooth data migration and troubleshoot any system-related issues.
• Prepare basic progress reports for management on the status of document transfers, noting any delays or issues.
• Upload documents to employee electronic records as necessary
• Review, scan, and categorize existing paper employee files.
• Assist VP of HR and HR Generalist with administrative functions of HR department and specific projects as needed/assigned.
• Perform all other duties as assigned and needed to help fulfill department and organization’s purpose and mission.

Qualifications:

• High school diploma or equivalent required
• Pursuing a degree in Business Administration or Human Resources preferred
• Highly competent in a variety of software HR or office technology platforms including MS Office, Sharepoint and Smartsheets
• Ability to work independently with exceptional attention to detail

Reports to: Vice President Human Resources

Our goal is customer loyalty. Because we understand that customer loyalty is achieved by exceeding customer's expectations, our company credo is:

"Creating the Sterling Story by exceeding expectations... one customer at a time!"