What are the responsibilities and job description for the Executive Assistant, C-Suite position at Sterling Organization?
POSITION
Sterling Organization is seeking an Executive Assistant with excellent organizational skills and a proven ability to serve others. This role will perform a variety of administrative duties for the C-Suite executives in a fast-paced environment and will assist with front desk and office managerial duties.
Working directly with two C-Suite executives, this person will routinely work with highly confidential information. The ideal candidate has a natural flexibility to adopt and solve a variety of challenges that might come their way.
RESPONSIBLITIES
Sterling Organization is seeking an Executive Assistant with excellent organizational skills and a proven ability to serve others. This role will perform a variety of administrative duties for the C-Suite executives in a fast-paced environment and will assist with front desk and office managerial duties.
Working directly with two C-Suite executives, this person will routinely work with highly confidential information. The ideal candidate has a natural flexibility to adopt and solve a variety of challenges that might come their way.
RESPONSIBLITIES
- Serve as liaison to internal and external constituencies, keep executive informed of issues, commitments, and responsibilities, including those of sensitive or confidential nature
- Manage complex calendar and resolve conflicts
- Performs administrative duties for executive management team (i.e., call screening, travel management, expense management/processing, meeting coordination)
- Reconcile out of pocket expenses and submit for reimbursement
- Manage personal affairs (i.e., appointment scheduling, bill management, reservations, and reconciliation)
- Assist with mail and reception services to ensure a personal, friendly experience
- Provide back-up support for incoming phone calls and receptionist responsibilities as needed
- Develop and implement policies and procedures to improve operational flow when identified
- Assist with office efficiency by maintaining appearance of common areas, handling correspondence, and managing filing systems
- Assist with company-wide and office entertainment functions
- Assist with all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations)
- Bachelor’s degree or equivalent (preferred, not required)
- Previous experience in hospitality and/or retail service industry is a plus
- Meticulous attention to detail and accuracy
- Ability to think creatively, solve basic problems, and implement ideas that contribute to the office culture
- Engaging personality and optimistic outlook
- Ability to anticipate needs and exercise good judgment
- Respect for confidentiality and discretion to properly handle confidential information
- Ability to prioritize and complete multiple projects and tasks
