What are the responsibilities and job description for the Accounts Payable Specialist position at Sterling Transportation?
POSITION SUMMARY
The Accounts Payable Specialist performs a variety of accounting clerical tasks related to the maintenance / processing of Freight Carrier and Agent records / invoices for Company's various clients and vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following :
Data -entering invoices for payment
Making sure all vendors insurance is up to date
Working with Ops to resolve discrepancies on invoices
Processing backup reports after data entry
Managing weekly checks and recording all checks into computerized software programs
Preparing vendor checks for mailing and listing all vendor checks in a log tracking book
Maintaining inventory files and financial documents using an organized filing system as instructed
electronically or non-electronically
Entering Carrier and Agent profiles as well as updating Agent Tariffs.
Updating weekly Fuel Surcharge for the vendors
Requesting Bi-Monthly Statements from Vendors to compare with Aging - able to do SOA reconciliation.
Upholding professionalism by providing courteous customer service to visitors, clients, and vendors
Performing other duties as assigned
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
High school diploma or G.E.D. equivalent required
Two or more years Accounts Payable (A / P) and / or payroll experience required
Equivalent combination of education and / or experience will be considered
General understanding of accounting practices and principles
Experience with automated accounting programs and systems
Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook) - able to do vlookups and pivot tables (required).
Excellent computer skills using 10-Key by touch and ability to type 40 WPM
Must possess proficient ability to communicate in English in oral and written format
Ability to apply discretion and trust with confidential material
Ability to maintain a high level of accuracy in preparing and entering financial data
Ability to effectively apply analytical and problem-solving skills
Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines
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