What are the responsibilities and job description for the Legal Assistant position at Stern & Eisenberg PC?
The Legal Assistant is responsible for the maintenance and organization of files as well as other administrative duties.
Duties & Responsibilities:
- Perform general office duties, such as typing, answering telephones, and operating a variety of office machines.
- Scan materials and upload supporting documentation into case management system or other designated locations.
- Sort incoming records by identifying, indexing, and filing documents under their respective client and matter numbers.
- Provide administrative support to the legal team such as copying and faxing.
- Search for and investigate information contained in files, keep files current, and supply information from file data or remove files upon request.
- Assumes responsibility for maintaining the highest level of confidentiality of all firm records and files.
- Request and obtain fee approvals from clients and investors.
- Coordinate the filing of motions with internal departments the Courts.
- Enter data into firm and client's case management system.
- Performs other duties as assigned.
Qualifications
- High School Graduate or equivalent
- Minimum of 1-2 years in a busy office environment, prior law firm experience strongly preferred.
- Ability to multi-task in a fast-paced work environment
- Excellent communication skills; both written and verbal
- Possess strong computer skills: Microsoft Office Suite, as well as a general understanding of software systems to access and utilize firm’s case management and client systems.
- A team player who is focused on providing exemplary customer service.
- Dependable, punctual, and reliable
Physical Demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is usually required to sit, reach with hands occasionally required to stand, walk, lift, talk and hear and frequently required to sit, reach with hands and touch. Specific vision abilities required by this job include close vision and ability to adjust focus.
