Special Projects Administrative Assistant - Fort Myers

Stevens Construction specializes in healthcare and commercial construction, providing outstanding product quality and service in the Florida construction industry. With headquarters in Fort Myers, FL, and operations in Orlando, Stevens Construction guides their clients through the entire development and construction process.

Our Mission is to identify, hire, and retain the very best people who work together to execute our five-year strategic plan while maintaining our reputation, values, and beliefs. As a steadily expanding organization, we actively contribute to the communities we serve. Apply today to learn about the benefits of becoming a Stevens Construction Team Member!

POSITION OVERVIEW:

Our Special Projects team is looking for an organized and proactive Special Projects Administrative Assistant to provide essential support that keeps our operations running smoothly. This role plays a vital part in ensuring project efficiency, seamless communication, and overall organization. From document preparation to assisting with field-related administrative tasks, this position helps our team focus on delivering successful construction projects.

Key responsibilities include formatting and preparing documents, supporting permitting and project closeout processes, and assisting with in-field administrative needs. If you’re detail-oriented, thrive in a fast-paced environment, and enjoy contributing to a team’s success, we’d love to hear from you!

RESPONSIBILITIES:

Administrative Duties

• Provide assistance to all clients, guests, owners and all office and field staff
• Answer the phone, transfer calls, and take messages.
• Stock office supplies and equipment i.e. printers, scanners, etc
• Organize and plan lunches for meetings as needed
• Stock water in refrigerator. Stock coffee/tea, creamer, plastic wear
• Keep the office clean during the week. Clean refrigerator once a month. Empty garbage cans, wipe down counters, etc. as needed
• Prepare information for NOC’s and NTO’s
• Schedule and attend project meetings, as required, and prepare and distribute meeting minutes
• Work with superintendents to process their two-week look-ahead schedules. Update master schedule weekly
  
  

Permitting

• Confirm if a permit is needed. If so, confirm we have signed/sealed drawings
• If a permit is needed, once it is issued need to ensure plans are printed with the municipalities reviewed stamp, along with the permit card. Provide to Supervisor
• When applicable, ensure all subs are attached to permit
• Assist superintendents with inspections
  
  

Project Close Out

• Prepare close outs
• Work with PM to verify what is needed, if spec book is not available
• Prepare SCI warranty letter
• Work with superintendents to obtain documents
• Work with subcontractors to obtain manufacture warranties/operation manuals/as-builts
• Permitting - Check permit open conditions and resolve any issues to ensure CO can be obtained without delays/issues
• Understands his/her contribution to achieving the five-year strategic plan and the annual plan
• Understands and operates under the company’s SOP’s at all times
• Other duties as assigned
  
  

QUALIFICATIONS:

• High school diploma or equivalent; additional education or certification in office administration is a plus
• Proven experience as an administrative assistant or in a similar support role
• Proficiency in Microsoft Office Suite and comfortable learning new tools and software quickly
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Attention to detail and accuracy in all tasks
• Strong multitasking skills and the ability to prioritize effectively
• Professional demeanor and excellent interpersonal skills
• Problem-solving skills and the ability to adapt to changing situations
• Discretion and understanding of the importance of confidentiality
  
  

BENEFITS:

• Health, Dental, Vision and Life Insurance
• Retirement Plan
• Paid Time Off
• Birthday Off
• Volunteer Day Off
• Veteran’s Day off for Veteran Team Members
• Eight paid Holidays
• Education Reimbursement Plan
• Referral Bonus Program
  
  

PHYSICAL REQUIREMENTS:

To fulfill the essential duties of this position, team members must be able to meet certain physical demands. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. In this role, day-to-day activities include sitting at a desk for extended periods, engaging in fine motor skills, oral communication, reaching with hands and arms, walking and standing. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The team member must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

• Stevens Construction is a Drug Free Workplace
• Stevens Construction provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws
  
  

To apply for this position, please send an email to newhire@stevensbuilds.com or through our careers page.

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