Project Coordinator, Systems and Enterprises

Job Description Working under the supervision of the Department Chair, the Project Coordinator will provide support to the Department Chair, faculty, and staff on sponsored research matters for the Department of Systems and Enterprises (SE), working in coordination with the Offices of Sponsored Programs and Sponsored Accounting.

The Project Coordinator will also assist the Department Chair on various budget / account assignments and department operations. Essential Duties and Responsibilities

• Manage SE research accounts in coordination with faculty, and the Offices of Sponsored Programs and Sponsored Accounting, including but not limited to : Assist faculty with research budgets for various sponsored accounts Understand research budget development, and initiate post-award modification by requesting on behalf of the PI in compliance with the university and sponsor requirements Review and report on departmental payroll research default accounts.  Process the moving of salaries according to established guidelines from the Office of Research. Process payroll requests, including RAs, and student assistantships for SE research accounts and monitor project financials including purchase orders, processing invoices, and submitting expense reports. Assist with human resource needs (related to research personnel), including the creation of requisitions in Workday, printing candidate résumés and coordinating interviews for post-doctoral, research assistant, and student positions.
• Manage SE faculty start up accounts, in coordination with the SES Finance team
• Assist SE faculty in grant application or progress report preparations, including but not limited to : Engage in communication with the Office of Sponsored Programs by being the liaison between the PI and OSP Develop and maintain a strong working knowledge of federal rules and regulations that govern research grants
• Assist the Department Chair with various budget / account assignments and department operations, including but not limited to : Process all orders, requisitions, PCard reconciliations, invoices, and payments through various accounting systems. Manage processes, provide trainings, and submit paperwork for all travel reimbursements for students, faculty (both Stevens’ and external) and faculty candidates. Collaborate with Department Chair and SES Financial Team on budgets, reconciling department and research accounts and other financial processes. Liaison with Office of Sponsored Accounting, Office of Sponsored Programs, Division of Finance, and Human Resources for financial procedures, to ensure adherence to policies and collaborate on timely Workday and Kuali Financial System processing
• Collaborate with other academic and administrative units on relevant matters and external constituents, as needed.
• Provide backup support to the SE Office Manager.
• Other duties, as required Qualifications
• Required Education :   Bachelor’s degree or equivalent administrative professional experience.
• Preferred Education :   Bachelor’s degree in financial related field
• Required Experience :   Minimum of 2 years experience in higher education or other industry experience.
• Preferred Experience :   Experience working in higher education Knowledge, Skills and Abilities
• Basic knowledge of financial systems, spreadsheets, accounting tools, and general finance administration.
• Ability to produce high-quality work on deadlines while managing multiple projects, priorities, and deadlines.
• Proficiency in Microsoft Excel required.

Expertise in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, Teams) and other document management tools including OneDrive, SharePoint, and other solutions.

Please attach a cover letter and resume with each application.

Other requirements for consideration may depend on the job.  Still Have Questions?  If you have any questions regarding your application, please contact Jobs@Stevens.edu.  EEO Statement : Stevens Institute of Technology is an Equal Opportunity Employer.

Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.  Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds.

Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.    NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds.

We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities.  Jeanne Clery Disclosure :   In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act.

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