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Accounting Associate - Vacancy ID: 227140
Vacancy Details
Title
Accounting Associate
School/Building
Hogan Administrative Center
Number of Openings
1
URL
N/A
Close Date (11:59 p.m. Central)
Open until filled
Contact
Name
Anne Merry-Jumbeck
Title
Human Resources Specialist
Email
amerryju@lacrossesd.org
Phone
608-789-7649
Position Details
Position Start Date
2/24/2025
Salary/Wage
$26.80 per hour
Terms/Schedule
40 hours/week, 12 months/year
Appointment Type
Full Time
Description
The School District of La Crosse is accepting applications from candidates for a 1.0 FTE Accounting Associate at the Hogan Administrative Center. This is a nonunion, hourly position. Projected start date: February 24, 2025.
REPORTS TO:
Supervisor of Finance
POSITION CHARACTERISTICS:
Recruited by: Supervisor of Finance
Compensation: Set annually by the District.
ACCOUNTABILITY OBJECTIVES:
Using and understanding generally accepted accounting principles, promptly and accurately carry out the accounting cycle and required reporting for the school district to assure fiduciary and legal compliance with local, state, and federal laws and regulations.
ESSENTIAL FUNCTIONS:
1. Assist with the maintenance of a complete and systematic set of records of all financial transactions of the School District within Department of Public Instruction requirements, board policy, and administrative directives.
2. Record details of all financial transactions in appropriate journals and ledgers from sources such as requisitions, payroll records, invoices, receipts, etc.
3. Communicate effectively with staff and vendors both orally and in writing.
4. Prepare financial reports as needed.
POSITION RESPONSIBILITIES:
1. Assist the accounting team in carrying out the goals and objectives of the Business Office.
2. Assist with maintenance and management of requisition and purchase order systems.
3. Process weekly check and ACH payments and coordinate bank file transfers for payment processing.
4. Oversee cash receipts processing and reconciliations and prepare District receipts for weekly bank deposits.
5. Review and process overnight and out-of-state student travel requests ensuring compliance with District policies and guidelines.
6. Process staff professional development and mileage reimbursement requests and ensure compliance with District guidelines.
7. Monitor scholarship transactions and prepare monthly journal entries as needed.
8. Review and approve p-card transactions while ensuring compliance with District guidelines.
9. Assist the Accounting Specialist with monthly bank reconciliations.
10. Prepare 1099 statements, distribute to vendors and file with state and federal agencies.
11. Prepare annual sales tax filings with the Department of Revenue.
12. Coordinate unclaimed property submissions with the Wisconsin Department of Revenue.
13. Manage accounts receivable for District invoices and prepare adjusting journal entries as needed.
14. Prepare reports for the annual worker’s compensation audit.
15. Prepare the annual school nutrition report and assist with monthly reconciliations and processing of school nutrition refunds, rebates, and reports.
16. Run online fee management collection reports and prepare journal entries to allocate revenues monthly. Troubleshoot discrepancies as needed.
17. Respond to open records requests related to District financial data.
18. Coordinate the set up and staff training for the District p-card system.
19. Maintain appropriate financial correspondence with vendors, ensuring accurate documentation and recordkeeping of all district business transactions.
20. Maintain financial records in accordance with state and District records retention schedules.
21. Assist with the preparation of adjusting journal entries to the general ledger and assist with month-end and year-end closing of District financial records.
22. Assist the accounting team with the annual audits and DPI monitoring reviews.
23. Provide support to District staff regarding accounting software and procedures.
24. Participate in finance-related training and in-service sessions as needed.
25. Perform other duties as assigned by the Supervisor of Finance.
Applicants are requested not to contact or send application materials to individual building principals. To be given full consideration, please closely follow the application instructions in WECAN and upload the required additional application materials to your WECAN account, including two letters of recommendation.
The School District of La Crosse is an equal opportunity employer and does not discriminate against applicants on the basis of actual or perceived: age, sex, race, religion, national origin, ancestry, creed, socio-economic status, marital status, pregnancy, sexual orientation, gender identity, gender expression, gender nonconformity, physical, mental, emotional or learning disability, citizenship, military service, membership in the National Guard, state defense force, or any other reserve component of the military forces of Wisconsin or the United States, political affiliation, or any other factor prohibited by state and federal law.
The School District of La Crosse values equity and diversity in our student population as well as staff members. Applications from diverse segments of the population are encouraged and welcomed.
We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or government, or against any individual(s) who assist or participate in the investigation of any complaint.
The School District of La Crosse is an equal opportunity employer and does not discriminate against applicants on the basis of actual or perceived: age, sex, race, religion, national origin, ancestry, creed, socio-economic status, marital status, pregnancy, sexual orientation, gender identity, gender expression, gender nonconformity, physical, mental, emotional or learning disability, citizenship, military service, membership in the National Guard, state defense force, or any other reserve component of the military forces of Wisconsin or the United States, political affiliation, or any other factor prohibited by state and federal law.
The School District of La Crosse values equity and diversity in our student population as well as staff members. Applications from diverse segments of the population are encouraged and welcomed.
We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or government, or against any individual(s) who assist or participate in the investigation of any complaint.
Candidates seeking accommodations during an interview are encouraged to indicate such at the time they are contacted to interview.
Qualifications
QUALIFICATIONS:
A. Associate or bachelor’s degree in accounting or related field, or equivalent prior accounting experience.
B. Strong computer skills including accounting software, Microsoft Office programs, and 10-key data entry.
C. Excellent attention to detail.
D. Strong work ethic and teamwork skills.
E. Strong written and oral communication skills.
F. Strong organizational skills.
G. Strong analytical abilities.
H. Proven ability to work accurately while meeting deadlines.
I. Knowledge of and experience with Generally Accepted Accounting Principles (GAAP).
DESIRED QUALIFICATIONS:
A. Accounting experience with a large organization.
B. Familiarity with WUFAR (Wisconsin Uniform Financial Accounting Requirements) and Department of Public Instruction reporting requirements.
C. Competency with management information systems as they relate to accounting, financial management, and human resources databases.
D. Knowledge of and experience with Governmental Accounting Standards Board (GASB).
Candidate Requirements
Additional Requirements
- Cover Letter
- Resume
- Letters of Recommendation
- Custom Questions
- Transcripts & Licenses/Certifications
Salary : $27
