Guidance Department Administrative Assistance

Position Overview:
We are seeking a highly organized and dedicated individual to join our team as an Administrative Assistant to the School Counselor for John Edwards Middle/High School. This position offers an exciting opportunity to work in a supportive educational environment and assist the counselor with a variety of tasks. The ideal candidate will have strong communication skills, a proactive attitude, and experience with Infinite Campus, Teachers on Call, and Skyward platforms.

• Open Enrollment Coordinator: Assist with the management of open enrollment processes for students and families, ensuring timely and accurate completion of all required documentation.
• District Website Management: Regularly update and maintain the school district website, ensuring it reflects the latest information regarding programs, events, and resources for students and families.
• Scheduling: Construct our middle and high school master schedule. Assist with student scheduling processes, including course selection, class assignments, and offerings, to ensure student schedules align with academic and career goals.
• CTE (Career and Technical Education) Reports: Manage and submit CTE-related data and reports to ensure compliance with state and district requirements.
• State Reports: Compile and submit required state reports related to student performance, enrollment, and other necessary data.
• Filling daily substitute teaching assignments for the middle and high school.
• Support the school counselor in managing individual student needs, coordinating counseling services, and maintaining confidentiality.
• Perform additional duties as assigned to ensure the smooth operation of the counseling department.

Preferred Qualifications:

• Knowledge and experience with Infinite Campus, Teachers on Call, and Skyward platforms are highly preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Previous experience in an education or administrative role is a plus.
• A strong commitment to student success and confidentiality.