What are the responsibilities and job description for the Production Coordinator position at Stevenson Systems, Inc.?
Job Description
Production Coordinator
Location: 27822 El Lazo Road, Laguna Niguel, CA 92677
Department: Production
Reports To: Vice President of Corporate Services
Job Type: Full-Time
About Stevenson Systems, Inc.
Stevenson Systems is a leader in the building measurement industry, specializing in precise architectural documentation and area analysis for commercial real estate assets. Our commitment to accuracy and innovation has made us a trusted partner for property owners, managers, and developers across the country.
Position Overview
The Production Coordinator plays a critical role in ensuring the smooth transition of projects from sales to production while maintaining operational efficiency. This role involves scheduling and coordinating field teams, managing travel logistics, maintaining data integrity within the CRM system, and handling expense reconciliations. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities
Project Coordination & Scheduling
If you're an organized and proactive professional looking to support production operations in a dynamic industry, we encourage you to apply for the Production Coordinator role at Stevenson Systems.
Company Description
https://stevensonsystems.com/
https://stevensonsystems.com/
Production Coordinator
Location: 27822 El Lazo Road, Laguna Niguel, CA 92677
Department: Production
Reports To: Vice President of Corporate Services
Job Type: Full-Time
About Stevenson Systems, Inc.
Stevenson Systems is a leader in the building measurement industry, specializing in precise architectural documentation and area analysis for commercial real estate assets. Our commitment to accuracy and innovation has made us a trusted partner for property owners, managers, and developers across the country.
Position Overview
The Production Coordinator plays a critical role in ensuring the smooth transition of projects from sales to production while maintaining operational efficiency. This role involves scheduling and coordinating field teams, managing travel logistics, maintaining data integrity within the CRM system, and handling expense reconciliations. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities
Project Coordination & Scheduling
- Facilitate the seamless transition of contracts and project details from sales to production.
- Schedule and coordinate field survey teams in collaboration with property managers and internal teams.
- Optimize scheduling to maximize field team efficiency while minimizing travel costs.
- Coordinate travel arrangements, including flights, accommodations, and transportation between travel agency and field teams.
- Ensure travel plans align with project timelines and budget constraints.
- Communicate itineraries and schedule changes to field staff promptly.
- Maintain accurate and up-to-date project records within the CRM system.
- Ensure data integrity by verifying project details, client information, and production timelines.
- Assist in reporting and tracking project progress through CRM tools.
- Review and reconcile travel expenses submitted by field teams.
- Ensure compliance with company policies and budget guidelines.
- Collaborate with finance to process reimbursements and resolve discrepancies.
- 2 years of experience in a production coordination, administrative, or scheduling role (experience in the AEC industry is a plus).
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Proficiency in CRM software, Microsoft Office Suite (Excel, Outlook, Word), and scheduling tools.
- Excellent communication and interpersonal skills for coordinating with internal teams and external clients.
- Detail-oriented with strong problem-solving abilities.
- Ability to adapt to changing priorities and work efficiently under deadlines.
- Be part of a team that delivers industry-leading building measurement and data solutions.
- A collaborative work environment with opportunities for professional growth.
- Competitive salary and benefits package.
- Work on projects that impact major commercial real estate assets across the country.
If you're an organized and proactive professional looking to support production operations in a dynamic industry, we encourage you to apply for the Production Coordinator role at Stevenson Systems.
Company Description
https://stevensonsystems.com/
https://stevensonsystems.com/