What are the responsibilities and job description for the Associate, Advancement Services position at Stevenson University?
Associate, Advancement Services
Summary:
The Associate, Advancement Services is responsible for providing analytical reporting and prospect pool analysis, fulfilling data requests and providing oversight of the day-to-day maintenance of data contained in Stevenson University's fundraising database, Ellucian. Further, this position will assist various members of the Advancement staff with the compilation and distribution of various communications, in various forms, to the University's various constituencies, and assist with other Advancement related projects as requested. This position reports to the Coordinator, Advancement Services and works closely with members of the development and alumni relations teams to meet the department's goals and objectives.
Department: University Advancement
Education/Experience:
Bachelor degree, plus/or three years of related experience or adequate professional experience, preferably in a fundraising/development office or academic environment, using fundraising databases (especially Ellucian), report writing software (especially Informer or similar i.e. Crystal Reports, Tableau or other SQL based report writing software) and/or the ability to master new programs are considered, or equivalent combination of education and experience.
Knowledge/Skills/Ability:
- Superior computer skills, including experience and proficiency with relational databases; Microsoft Office suite of programs, especially Excel and Word; e-mail applications such as Outlook; and use of the Internet and on-line resources i.e. GiveCampus.
- Excellent oral and written communication skills, especially while dealing with other university departments, as well as a pleasant phone manner.
- Accuracy and attention to detail are essential to the position.
- Ability to be a self-starter and act independently, yet function as a member of a team, will be a necessary asset.
- Knowledge of the gift entry and letter generation process.
- Excellent time-management skills and the ability to prioritize tasks assigned within the team, including meeting deadlines
- Ability to work evenings and weekends as needed.
- Ability to travel as needed.
- Familiarity with writing and editing mailed correspondence in a professional capacity.
Physical Requirements:
Light work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Sitting standing, walking; talking; hearing; keyboarding and repetitive motions. Close visual acuity to review lists of data in both print and electronic form. Frequent typing using the keyboard. Climbing stairs, walking between campus buildings and driving to appointments. Subject to inside environmental conditions.
Essential Functions:
- Develop, modify and update new and existing reports that are essential to the internal workings of the Advancement Office and Alumni Relations, as well as needs and requests from a variety of campus departments and organizations.
- Analyze and manipulate data determining giving trends and campaign effectiveness.
- Fulfill data requests for constituent lists for universitys publication of Ventures, direct mail campaigns, email solicitations and other data needs as requested.
- Enter and maintain accurate contact, constituent codes, mail rules, relationship and other biographical/demographical and transactional data into the Universitys fundraising database, Ellucian. Maintains data integrity.
- Process and/or update alumni, parent, and donor records.
- Conduct research to locate missing address and phone information from alumni, parents and other constituents using a variety of on-line sources i.e. Google, LinkedIn, LexisNexis, WealthEngine, iWave, SDAT.
- Assist the Coordinator, Advancement Services with database troubleshooting.
- Provide back-up with gift and pledge processing.
- Assist with active/pro-active research on alumni and prospective donors.
Reports To: Coordinator, Advancement Services
Work Location: Greenspring
Position Category: Staff
Position Type: Full-Time
Months/Year: 12
Hrs/Week: 40
FLSA: Exempt
Close Date:
Open Until Filled: No
To be considered for this position please visit our web site and apply on line at the following link: stevenson.peopleadmin.com
EOE/AA Employer of Minorities/Females/Veterans/Disability
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