What are the responsibilities and job description for the Executive Assistant position at Steward Machine Co., Inc.?
About the Company - Steward Machine is a company with a 100 year legacy of excellence and integrity, dedicated to providing high-level administrative and operational support to the CEO and General Counsel & Legal Operations Officer.
About the Role - The Executive Assistant will ensure smooth day-to-day operations, manage confidential information, and uphold the company's core principles.
Responsibilities
- Calendar management for executives
- Aid executive in preparing for meetings
- Responding to emails and document requests on behalf of executives
- Draft slides, meeting notes and documents for executives
Qualifications
- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
KEY PERFORMANCE OBJECTIVES
- At 3 Months - Building Trust & Mastering the Foundation
- At 6 Months - Driving Efficiency & Executive Enablement
- At 12 Months - Becoming Indispensable
POSITION COMPETENCIES
- Discretion & Confidentiality
- Proactive Problem Solving
- Organizational Mastery
- Executive Communication
- Multitasking & Prioritization
- Stakeholder Management
- Technology & Tools Fluency
- Operational Discipline & Calendar Control
- Adaptability & Composure
- Can-Do Attitude
- Relentless Work Ethic
- Adaptable Operator
- Passionate Supporter
- Excellence in Action
- Tech-Forward Mindset
ONBOARDING ACTIVITIES
- Months 1–2: Shadow the CEO and General Counsel to learn priorities, cadence, and communication preferences. Organize executive files and implement consistent digital/physical file structures.
- Months 3–6: Independently manage calendar, travel, and document workflows for both executives. Set up recurring processes and build strong relationships with stakeholders.
- Months 6–12: Take full ownership of executive support functions, implement improvements to administrative systems, introduce templates and automations, and serve as a cultural ambassador.
