Administrative Assistant - Region 6

Category

Current Openings --> Office of Head Start TTA Positions

Job Location

Dallas, Texas

Tracking Code

14740

Position Type

Full-Time/Regular

THIS IS FOR A FUTURE OPENING.

Administrative Assistant-Office of Head Start Training & Technical Assistance-Region VI

Job Summary

The Administrative Assistant (AA) supports the Regional Office of Head Start (OHS) in Region VI Per direction of the Regional Training and Technical Assistance Coordinator (RTTAC) and the Regional Office (RO). The Administrative Assistant (AA) provides general administrative support for all Training & Technical Assistance (TTA) contract activities and deliverables to ensure the efficient and effective delivery of TTA to Head Start recipients in Dallas, TX. The position is on-site.

Essential Functions

• Assists RTTAC and TA Managers with organization and maintenance of records management systems, including Head Start Enterprise System (HSES), SmartSheets, & the Early Childhood Knowledge and Learning Center (ECKLC).
• Provides support to the RO staff regarding program data collection, research, analysis, quality control, and other administrative duties that support OHS policies, procedures, and priorities.
• Operates and maintains multiple, on-line, and local data management/tracking systems and databases.
• Tracks and maintains up-to-date Regional TTA System Information to the ECKLC workspace.
• Produces reports from HSES, SmartSheets, and SmartHub at the request of the RO and RTTAC.
• Performs initial quality review and reconciliation between projected Monthly Travel Plan (MTP) and final MTP.
• Supports RTTAC in preparing and submitting accurate and timely monthly and quarterly reports, travel plans, and the annual regional OHS Professional Development Plan.
• Conducts periodic review of HSES and SmartHub to verify TTA reports are complete and map to final MTP.
• Develops reports, dashboards, correspondence, and presentations to include spreadsheets, Word documents, and Power Point presentations at the request of the RO and RTTAC.
• Aggregates and prepares data from existing government systems to inform and report on TTA activities.
• Generates, distributes, and mails (electronically or otherwise) miscellaneous correspondence and materials to HS/EHS recipients and program officials as needed.
• Photocopies, collates, and files documents; prepares travel orders and vouchers; produces correspondence; note taking and other business-related tasks, as assigned.
• Conducts event planning for the Regional T&TA meetings and events including the oversight during virtual T&TA events, meeting logistics, communication with the participants, as well as other duties as directed from the RTTAC and/or RO.
  
  

Required Skills

Required Skills & Experience:

• Minimum of a 2 -year college degree from an accredited college or university preferred.
• Ability to review, aggregate, and produce reports based on multiple data sources
• Ability to communicate (verbal and written) effectively and appropriately to various audiences
• Ability to organize and perform multiple tasks at the same time
• Ability to work both independently and in a team environment.
• Sustained concentration and attention to detail and accuracy.
• Ability to prioritize and manage workload and deadlines.
• Ability to coordinate, plan, and manage all event logistics.
• Demonstrated proficiency with recent versions of Microsoft Suite, such as Word, Excel, PowerPoint, Outlook, and Internet Explorer; desktop publishing, and ability to use current webinar technology and audio conferencing. Familiarity with SmartSheets preferred.
• Familiarity with the mission of Head Start
• Bilingual (Spanish English) preferred.
  
  

STG International, Inc (STGi) is a workforce solutions company providing comprehensive healthcare delivery, Head Start and management consulting services and human capital solutions help our clients. Our services and solutions help our clients sustain and enhance their operations to better accomplish their mission.

STGi offers a competitive benefits package which includes Medical, Dental, Vision, 401k with company match and a generous PTO policy.

STG International, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.