FACILITIES ADMINISTRATIVE ASSISTANT

Position General Responsibilities

This position provides administrative support to the Facilities & Security/Safety Officer, Building’s and Maintenance department, Security department, and employees of Stockman Financial.

Employees Supervised

None .

Education, Experience And Certification Requirements

Note: Only minimum responsibilities are listed. Other responsibilities may be required as requested by management.

Basic Qualifications

• High School diploma or equivalency.
• Strong commitment to providing exceptional customer service.
• Strong communication and organizational skills.
• Must be able to work independently and to prioritize multiple tasks.
• Good interpersonal/team skills with ability to develop effective working relationships.
• Previous personal/computer experience.
  
  

Preferred

• Strong knowledge of banking and maintenance terminology.
• Experience with Microsoft Word, Excel, Outlook, etc.
  
  

Administrative Support Functions

Position Specific Responsibilities, Duties and Competencies

• Prepare correspondence, memos, documents and reports utilizing Word, Excel spreadsheets and databases.
• Photocopy and fax documents as needed.
• Put together manuals, materials for meetings, etc.
• Schedule appointments and meetings.
• Manage travel accommodations.
• Handle confidential and non-routine information.
• Maintain filing of key documents.
• Responsible for the fax machine, including distribution of incoming info, assistance in sending and operation of equipment.
• Answer phones and take messages or field questions as possible.
• Manage the supplies and requisition system as necessary.
• Maintenance and distribution of certain departmental and company periodicals.
• Inventory tracking and reporting.
• Other miscellaneous support as deemed necessary.
  
  

Research And Reports

• Research and look-up items and documents as requested.
• Perform special projects that may involve preparation of financial and statistical tables, preparation of reports, applications and associated exhibits.
  
  

For full description, which includes physical mental demands please see attachment.