Assistant Billing Coordinator

Job Title : Assistant Billing Coordinator

Summary : The Assistant Billing Coordinator will provide ongoing support to the Billing Coordinator by providing assistance with a variety of clerical related duties. He or she is responsible for billing data entry, creating invoices, billing follow-up, updating budgetary information, invoice submission, recording and processing payments received, and other duties related to the submission and processing of firm billing.

Essential Duties and Responsibilities :

• Enter billing data into billing software;
• Generate invoices / statements using billing software;
• Transmit invoices / statements to clients via email / mail / fax as dictated by client requirements;
• Send reminders to clients regarding unpaid bills;
• Create billing data files for upload to web based legal bill review services;
• Upload billing data files to web based legal bill review services;
• Manage firm data and rates on web based legal bill review services;
• Document firm billing files using NetDocuments document management system;
• Correspond via phone and email with clients and other firm personnel.
• This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Desired Skills & Competencies :

• Interpersonal Skills : develops and maintains relationships with others, and works with others toward a common goal by working cooperatively, developing positive relationships, and willingly provides information and assistance.
• Oral & Written Communication Skills : communicates clearly and coherently, adapting communication to suit particular situations.
• Customer Service Skills : responds promptly to customer needs, solicits feedback, responds to requests for service and assistance, and meets commitments timely.
• Time Management Skills : plans, organizes, and prioritizes tasks to efficiently use working time to complete designated tasks and responsibilities
• Ethics : keeps client and firm information confidential at all times, understands and implements general rules of ethical behavior.
• Computer Literacy : has basic knowledge of computer operation, internet software, spreadsheet software, and word processing software,  and has the ability to type and operate office equipment.
• Professionalism : conducts oneself with responsibility and accountability.

Supervisory Responsibilities :

This job has no supervisory responsibilities.

Work Environment :

This job is in an in-person office setting; remote work is not available for this role.

Work Hours :

This is a full-time job with a 40-hour work week, 8 hours daily Monday – Friday within firm operating hours. You will be required to take an unpaid lunch break of 30 minutes.

Software Used :

• Microsoft Office
• Practice Master (Law Practice Management)
• NetDocuments (Document Management)
• Tabs 3 (Time and Billing)
• Adobe Acrobat

Physical Demands :

• Lift / carrying / push / pull up to 10 pounds frequently
• Lift / carry / push / pull up to 30 pounds occasionally
• Bending / stooping / squatting occasionally
• Kneeling occasionally
• Climbing occasionally
• Walking frequently
• Standing frequently
• Sitting frequently
• Simple grasping frequently
• Reaching at / or below shoulder level frequently
• Reaching overhead occasionally
• Fine manipulation frequently

Salary : $20