Clerk to the Board and Administrative Assistant to the County Manager's Office

This is a repost. Previous applicants do not need to reapply to be considered for this vacancy

General Statement of Duties

The Clerk to the Board performs complex administrative work and a high level of administrative support for the Board of Commissioners and County Management, preparing and maintaining official County records and files, preparing and maintaining minutes.

Distinguishing Features of the Class

An employee in this class is responsible for serving as the official legally accountable Clerk to the Board and performs statutory responsibilities as well as a wide variety of administrative functions in assisting the Board and County Manager’s office. Work involves creating and maintaining public records of Board actions and maintaining current and historical official records.

Work involves researching various reports, activities, and assuring that legal board operational processes and procedures are followed.

This employee, under limited supervision, develops office management, calendaring systems, and establishes administrative functions and routines.

Work is supervised by the County Manager and is reviewed through conferences, observations, review of completed work, and overall flow of information and work projects completed. This employee is hired by the County Manager and appointed by the Board of Commissioners.

Duties and Responsibilities

• Prepares Board agendas, agenda packets, manages agenda software, and agenda item action requests. Notifies media and other interested parties of dates and times of Board meetings.
• Attends all regular, special, and executive meetings of the Board; records, writes, publishes, and indexes the official minutes and records of the Board of Commissioners.
• Serves as official Custodian of the County seal; maintains records of County appointed boards and commissions and tracks needed appointments and tenure; administers oaths of office, prepares letters of appointment and reappointment.
• Schedules and coordinates meetings for commissioners and other officials as necessary, ensuring availability of rooms, equipment, materials, refreshments, etc., as requested or otherwise deemed necessary.
• Coordinates continuing education and travel arrangements for Commissioners, as well as maintains records of all commissioners’ training.
• The Clerk is responsible for the retention of official records, in accordance with the North Carolina General Statutes including:

-Agreements

-Budget Amendments

-Contracts

-Leases

-Minutes

-Ordinance books

-Records of County – appointed board and committees

-Resolutions

-Other documents as required by the locality and General Statutes.

• Prepares official copies of documents including ordinances, resolutions, and meeting minutes, as adopted by the Board and certifies legal documents on behalf of the County.
• Prepares and places notices and legal advertisements.
• Provides administrative support to the County Manager’s office including answering and returning calls, email correspondence, and other clerical work.
• Responsible for developing and creating content for the Social Media accounts of the County, works with website vendor to maintain the County Website, and handles Public Relation and Press Release matters.
• Receives and responds to Information Requests and Public Record Requests from the general public.
• Assists County Management in reviewing and monitoring legislation as it affects Stokes County, as well as assisting in communicating County views and interests in legislation.
• Thorough knowledge of North Carolina General Statutes and policies governing the responsibilities of Clerks.
• Thorough knowledge of the organization and function of government.
• Considerable knowledge of standard office administrative practices, language, grammar, and composition, as well as application of office technology including word processing and specialized office software.
• Ability to exercise sound judgment in making decisions in conformance with laws, regulations, and policies.
• Ability to take notes in official meeting proceedings and to prepare accurate minutes reflecting the actions taken.
• Ability to prioritize and plan to meet deadlines.
• Skill in collaborative conflict resolution and communication with the public.
• Ability to establish and maintain effective working relationships with employees, officials, and the public.
• Performs other duties as assigned.
• Work frequently requires visual acuity, sitting, speaking, hearing, and using hands to grasp, handle, and type.
• Work occasionally requires standing and walking.
• Must be able to perform light work exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and negligible amounts of force constantly to move objects.

Bachelor’s Degree with 2 years of experience; OR,

Associate degree or equivalent with 4 years of experience; OR

An equivalent combination of training and experience that provides the required knowledge, skills, and abilities. Experience must include business, public administration, or communications.

Ability to successfully complete courses from the School of Government towards certification as a North Carolina Certified Clerk.

Ability to obtain NC Notary Public.

** All applicants must complete a Stokes County Application for Employment, which can be found at https://www.co.stokes.nc.us/application.php **

Job Type: Full-time

Pay: $47,300.00 - $75,700.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance

Work Location: In person

Salary : $47,300 - $75,700