What are the responsibilities and job description for the Office Manager position at Stone Warehouse?
About Stone Warehouse USA
Stone Warehouse USA is a premier supplier of both natural and engineered stone in Florida, proudly catering to the B2B market for over 18 years. With four locations and plans for further expansion, we are dedicated to excellence in our industry. Our greatest asset is our dedicated team of around 80 employees, and we strive to foster an inclusive environment where every individual can thrive.
Why Work With Us?
- A Rating with the BBB: Our commitment to excellent service and customer satisfaction is reflected in our top rating.
- 4.8/5.0 Google Reviews: Both our employees and clients consistently share their positive experiences working with us!
Position Overview: Office Manager
As the Office Manager, you will take the lead in managing the team responsible for overseeing all incoming and outgoing financial transactions. Your role will involve providing effective leadership, setting team objectives, managing month-end responsibilities, and collaborating across departments to ensure a seamless workflow. Moreover, you will guide the team to embrace company values while delivering outstanding customer service and maintaining financial accuracy.
Key Responsibilities:
- Lead and manage the AP/AR, establishing clear objectives and ensuring team accountability.
- Assist with human resources tasks, including onboarding, maintaining employee records, and supporting HR policies.
- Support payroll processing and benefits administration.
- Prepare reports, correspondence, and other administrative documents.
- Provide general administrative support to management and staff.
- Provide mentorship and guidance, recognizing outstanding performance and addressing areas that need improvement.
- Foster a collaborative and positive working environment.
- Oversee customer payment processes, ensuring timely invoicing, collections, and cash applications.
- Resolve customer inquiries and payment issues promptly to ensure an exceptional customer experience.
- Manage delinquent accounts and coordinate collection strategies to minimize bad debt.
- Collaborate with Sales Managers to address slow-paying accounts and enhance collection success.
- Ensure timely and accurate payments to vendors in accordance with payment terms and company controls.
- Work closely with accounting to ensure accurate bill coding, proper accruals at month-end, and maintain necessary records.
- Continuously identify opportunities for workflow improvements across departments to enhance financial accuracy and efficiency.
- Ensure compliance with internal policies and regulatory requirements while maintaining clear and organized records.
- Collaborate with cross-functional teams to streamline processes and enhance experiences for customers and vendors alike.
Qualifications:
- A degree in a related field.
- Experience in office management.
- At least 3 years of proven experience in accounts payable/receivable management or office manager role.
- Strong leadership and team management skills.
- Excellent problem-solving, communication, and interpersonal abilities.
- Detail-oriented with a strong focus on accuracy and financial compliance.
- Proficiency in accounting software, Microsoft Office Suite, and financial reporting tools.
Salary:
- Based on experience.
Job Type:
- Full Time
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday through Friday
- No nights
- Work Location: On-site Monday through Friday
Equal Opportunity Employer (EOE)
If youre ready to make a meaningful impact in a growing company, we want to hear from you! Please send your resume and cover letter to HR@stonewarehouseusa.com and help us shape the future of our team and the industry!
