Compliance and Financial Operations Analyst

About StoneAge

StoneAge is the global leader in designing and manufacturing high-pressure waterblast tooling and automated, IoT-enabled/robotic equipment, based in Durango, CO., with five subsidiaries in four countries. Think squirt guns on steroids run by humans and robots! StoneAge is also the parent company of Breadware, an IoT product development firm that helps clients build and launch IoT-enabled products. We are an innovative, employee-owned company that aims to change our industry and the world through advancing technical products and services – and with our unique, people-centric culture.

Job Summary
In this role, you will provide essential administrative support to the Finance team, aiding in accounting operations. Working closely with multiple departments, you will ensure that our financial processes run smoothly and that customer interactions align with the StoneAge Assurance promise.
Key Personal Attributes for Success

• Positive attitude and strong communication skills
• Collaborative spirit and eagerness to learn
• Critical thinker with a high level of accountability

Essential Responsibilities

• Document Policies and Procedures: Assist in the creation, review, and maintenance of company policies and procedures.
• Risk Management & Process Mapping: Support the development and refinement of internal control processes and risk assessments.
• Documentation & Compliance Tracking: Monitor compliance with internal policies, assist in submitting compliance reports, and assist in tracking non-compliance with policies and procedures.
• Contract Management & Process Support: Assist in managing contract database and perform technical writing duties.
• Compliance Management: Aid in obtaining and maintaining state licenses and registrations, tracking insurance certificates, and sales tax exemption certificates.
• Accounts Payable: Input invoices for accounts payable transactions, including processing purchase order (PO) invoices and allocating non-PO invoices to appropriate accounts and departments.
• Administer Employee Credit Card Program: Oversee company credit cards by ordering new cards, setting up accounts, and providing training for new cardholders. Resolve account and card-related issues, conduct regular reviews of organizational card use, prepare and reconcile the monthly credit card file for Finance review, clear GRNI credit card purchases, and assist with coding and transaction review before posting to the general ledger.
• Bank Deposits: Deposit incoming paper checks by scanning them for electronic processing or delivering them to the bank when needed. Complete cash receipt for posting in ERP.
• Process Employee Expense Reports: Review employee expense reports for accuracy and completeness, verify supporting documents and approvals, ensure proper posting in the ERP system, and provide information to Human Resources for reimbursement processing.
• Maintain and Reconcile Petty Cash: Monitor and maintain the petty cash fund, conduct monthly reconciliations to verify fund balances, and provide verification receipts to the Accounting Manager.
• Mail & Document Management: Open, distribute, and manage incoming mail, and handle clerical tasks such as filing, scanning, and faxing.
• Audit Support: Provide support for external audits, including gathering and organizing necessary documentation.

Requirements

• Education: High school diploma (minimum).
• Experience: Familiarity with ERP systems preferred; Microsoft Office proficiency required.
• Skills: Strong organizational skills with a detail-oriented and accurate work style. Ability to prioritize tasks, multitask, and work independently while maintaining team collaboration.
• Communication: Professional, proactive communication skills for interacting across departments and with customers.
• Physical Requirements: Ability to sit, stand, and use a computer for extended periods, lift items up to 50 lbs (using OSHA safe lifting practices), and work in an open floor plan.

We value the diversity of the people we hire and serve. Diversity at our company means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths.

Benefits
StoneAge offers a comprehensive benefits program that includes:

• We are an Employee Owned Company
• Group health, dental, and vision insurance
• Life insurance
• Long-term disability insurance
• Paid time off
• Paid holidays
• 401(k) plan with a guaranteed match
• Paid parental leave
• Wellness rewards program, and much more!

Even more exciting, we are an employee-owned company with profit-sharing and an Employee Stock Ownership Plan ("ESOP"), in which shares of company stock are allocated to eligible employees each year.
Our "Own It" mindset captures what many of us consider the biggest benefit of all: a highly engaged, collaborative workplace where everyone matters and every employee makes a significant impact.
Please visit our website at www.stoneagetools.com to get a better sense of our company and our employee-owned culture!