What are the responsibilities and job description for the Director of Activities position at STONERIDGE RETIREMENT GROUP?
Job Details
Job Location: Poplar Run - Myerstown, PA
Salary Range: Undisclosed
Description
Director of Activities
Directs and supervises staff in the implementation of Activities for Skilled Nursing Residents and those with progressive dementia. Plans and organizes programming that meets the psychosocial, emotional & recreational needs of the resident. Responsible for planning and disbursement of the Budget.
Major Responsibilities, Duties, Functions, and Tasks of the Position
- Maintain a working knowledge and compliance with facility and departmental policy and procedures to include, but not limited to: Team Member Handbook, MSDS, corporate compliance, HIPPA, and disaster preparedness
- Participate in the planning, implementation, and management of the labor, operational and capital budgets of those departments under the direct supervision of the position
- Be knowledgeable and have a working understanding of the Federal, State, and local regulations that govern the department
- Assist with regulatory inspections of the facility
- Hire, supervise, discipline, lead, and motivate department Team Members
- Manages Team Members work assignments using the department master schedules
- Orient new Team Members to departmental responsibilities
- Have a working knowledge of supervised Team Members duties and maintain a system to ensure proper evaluations can be completed
- Must be able to mediate and resolve problems
- Ensure proper utilization of labor within the department using software and reports provided
- Oversee department payroll and timecard approval
- Maintain accurate, legible, and concise records
- Maintain compliance with facility policy and procedures relevant to both departmental specific and team member established guidelines
- Must be willing to work flexible hours to meet the needs of the resident and Team Members as a condition of employment
- Must be calm and collected when responding to emergency matters
- Attends all facility meetings, as assigned or requested by Sr. Management or Sr. Leadership
- Develop and promote, through various initiatives, the strategic goals of the organization and department
- Foster communication within the community to create an environment of transparency
- Assist in the development, implementation, and enforcement of policies and procedures that are necessary to successfully manage resident care and foster exceptional team member relationships
- Promotes and maintains a positive relationship with the medical community
- Handles complaints from families
- Attends conferences, seminars, programs and obtains CEU's for license requirements or to enhance individual knowledge of the industry, based on budgetary approval
- Identifies , participates and communicates opportunities for performance/process improvement to the Executive Director
- Participates in performance improvement as needed
- Plans and directs staff in carrying out programming designed to meet the psychosocial, emotional, and recreational need of the residents. This includes coordinating community events with our in-house programming schedule, planning Special Events, evening, weekend, indoor and outdoor activities as well as outings away from the facility
- Responsible for contacting entertainers, booking them according to monthly activity plan and within the monthly activity budget
- Visits and completes the Activities Assessment for all new residents within 7 days of the resident’s admission
- Completes the Activity Component of the Resident Assessment (MDS)
- Review Activity staff ID notes
- Audit and update care plans completed by activity staff
- In a timely fashion: review & update care plans as necessary and directs staff in the completion of the quarterly progress notes. Completes the Admission Note as well as the admission, annual & significant change progress notes
- Using care plan information, plan & schedule room visits, (1-1)’s, and in room activities for residents unable to leave their rooms or those who prefer to be alone
- Maintain required documentation of departmental records including monthly calendars, attendance records, one to one records, and small group records & activities assessment tools for resident medical record
- Document interactions with residents and/or their family in assessment care plan and progress notes as required by the Federal and State Regulations
-
- Participates, along with other department in the efforts of the Interdisciplinary Team in assessing, planning, implementation and evaluating of the individual care plan
- Plans and assesses resident’s abilities when resident goes out of facility by SRL vehicles
- Assesses needs and maintains an adequate supply of materials to implement activity programs.
- Recruits and orients Volunteers coming into the facility, then directs them to appropriate department head or staff assigned to supervise them. Plans Volunteer Recognition according to facility policy.
- Placing residents at dining room tables and placing clothing protectors on them in preparation of the meal
- Assist with feeding residents
- Typing into the computer the information for the monthly calendars
- Ordering and maintaining program resources and resident magazines
- Immediately report resident related care concerns about treatment or abuse to the Department Supervisor as well as the Executive Director of the facility
- Interact with Team Members, Residents, and Guests in a courteous and professional manner
- Be accountable for all information in the Team Member Handbook
- Maintain confidentiality of resident, Team Member, family and facility information
- Understand and upholds Resident Rights
- Follow each Residents Plan of Care
- Follow oral and written instructions for all duties assigned and performed in an effective, timely and professional manner
- Complete assigned tasks in accordance with organization, facility, and department procedures
- Demonstrate the ability to work both independently and as part of a team
- Use supplies in an efficient and cost effective manner
- Ensure equipment is treated with proper care and is used only for the purposes and in accordance for which it was designed to be used for
- Follow facility reporting guidelines for any equipment that is not functioning properly or is need of repair
- Use Infection control practices, including Standard Precautions, to prevent the spread of diseases
- Maintain cleanliness of work area
- Perform preventative and corrective maintenance tasks, as directed
- Complete all documentation per facility protocol and Standards of Practice
- Follow all IT protocols, including submission of Sysaids, for all technology related issues
- Answer call bells and assist as able
-
Conduct Expected of a Team Member in the Position
- Interpersonal and Resident Relations: Interacts effectively with others and actively participates as a committed team member. This includes interacting in a respectful, professional manner; remaining calm in difficult interactions; assisting coworkers; listening to and involving others; objectively considering others’ ideas and opinions, and interacting effectively with people from varied and diverse backgrounds; creating an environment of positive and professional demeanor for residents.
- Following Policies and Procedures: Follows Company and departmental policies and procedures. This includes Federal, state, and local requirements and regulations; safety policies and procedures; the team member handbook; properly storing and disposing regulated medical waste; maintaining a clean and orderly workspace; dresses in proper attire; upholding ethical standards; and maintaining privacy and confidentiality of personal information of residents and team members.
- Work Orientation: Ensures that work activities are completed thoroughly, accurately, efficiently, and in a timely manner ensuring quality standards are met. This includes taking the initiative to complete job tasks; working without close supervision; being committed, reliable, trusted, and accountable for completing work activities; regularly and dependably being at work on time (i.e. good punctuality); and willingness to accept schedule changes or work additional hours as required by the company.
- ComoanV Representation: Supports the reputation of the company and its services. This involves not tarnishing the image of the company during all written and oral communications with residents, families and friends of residents, suppliers, medical facilities, and members of the surrounding communities. This includes discussing company or departmental issues or problems in appropriate areas only with appropriate personnel.
- Safety: Follows Company policies, procedures, and practices related to safe work practices. This includes being knowledgeable about facility and industry standards, using all safety equipment provided, recommending safety equipment not currently in use that could prevent future injury, and being alert and aware of potential safety hazards at all times.
PHYSICAL REQUIREMENTS OF THE POSITION
Hours per day: 8 to 10 Days per week: Up to 5 Shift: Varies
1. Positional and Sensory Demands - Team Member is required to:
Occasional: 1-33% of day, Frequent: 34-66% of day, Constant: 67-100% of day
Positional Sitting Standing Walking Climbing Stairs
Climbing Ladders Reach Forward Reach Overhead Balancing Stooping Kneeling Crouching Crawling
Object Handling Fingering Feeling
Simple Hand Grasping Firm Hand Grasping Operating Controls
Qualifications