Administrative Assistant

Responsibilities:

This position requires the incumbent to provide administrative support to the Practice. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication within and outside the department.

Essential Job Functions:

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Maintain confidential files.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Retrieve and verify radiology authorizations.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Perform all other duties as assigned by management.

Qualifications:

• Experience working as a receptionist in a busy physician practice preferred
• Knowledge of medical terminology and medical coding
• An understanding of the various insurance plans as well as authorization/referral experience
• Knowledge of clerical practices and procedures
• Candidate should have excellent computer skills and some knowledge of using an electronic medical record and various other computer application needed to perform the job
• Excellent communication skills
• Attention to detail and high level of accuracy
• Flexibility with the ability to multi-task

Preferred Skills:

• Computer skills, word, excel, knowledge of EMR
• Insurance verification/referral knowledge
• Ability to multi task

Physical Demands: Must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard