What are the responsibilities and job description for the HR Coordinator position at Stony Brook University?
Required Qualifications (as Evidenced By An Attached Resume)
Bachelor’s Degree (foreign equivalent or higher). Three (3) years of full-time experience working in Human Resources. In lieu of a Bachelor's degree, an Associate’s degree (foreign equivalent or higher) and five (5) years of full-time experience working in Human Resources. Demonstrated proficiency with computer software with Microsoft Office and/or Google applications.
Preferred Qualifications
Advanced degree (foreign equivalent or higher). Additional years of full-time experience working in Human Resources. SHRM and/or HRCI certifications. Experience working with an applicant tracking system. Recruiting/Talent Acquisition experience. Experience with employee relations/discipline. Experience working with an HRIS. Microsoft Visio/PowerPoint experience.
Brief Description Of Duties
This position will manage the HR administrative functions for Enrollment Management. The duties require a variety of HR-related functions including budget activity as it relates to Human Resources. Attention to detail related to budgeted accounts, changes, and activity per employee is important. The HR Coordinator should possess organizational skills. This individual should make decisions with a focus on providing excellent service skills to fulfill department’s needs and have knowledge of HR best practices and employment laws. The HR Coordinator is expected to write documentation, be analytical, and work with diverse groups.
Staff Coordination
Special Notes
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title
Senior Staff Assistant
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Enrollment Management
Schedule
Full-time
Posting Start Date
Apr 11, 2025
Posting End Date
Apr 25, 2025, 11:59:00 PM
Salary
67,000 - 72,750
Appointment Type
Term
Salary Grade
SL3
SBU Area
Stony Brook University
Bachelor’s Degree (foreign equivalent or higher). Three (3) years of full-time experience working in Human Resources. In lieu of a Bachelor's degree, an Associate’s degree (foreign equivalent or higher) and five (5) years of full-time experience working in Human Resources. Demonstrated proficiency with computer software with Microsoft Office and/or Google applications.
Preferred Qualifications
Advanced degree (foreign equivalent or higher). Additional years of full-time experience working in Human Resources. SHRM and/or HRCI certifications. Experience working with an applicant tracking system. Recruiting/Talent Acquisition experience. Experience with employee relations/discipline. Experience working with an HRIS. Microsoft Visio/PowerPoint experience.
Brief Description Of Duties
This position will manage the HR administrative functions for Enrollment Management. The duties require a variety of HR-related functions including budget activity as it relates to Human Resources. Attention to detail related to budgeted accounts, changes, and activity per employee is important. The HR Coordinator should possess organizational skills. This individual should make decisions with a focus on providing excellent service skills to fulfill department’s needs and have knowledge of HR best practices and employment laws. The HR Coordinator is expected to write documentation, be analytical, and work with diverse groups.
Staff Coordination
- Manage, develop, and implement all administrative functions.
- Work on developing staffing plans for each area.
- Establish and maintain strong relationships with stakeholders.
- Oversee that both HR files and databases are being maintained.
- Make recommendations on new policies and procedures.
- Ensure all staff follow Time and Attendance policies and procedures.
- Develop, administer, and update all job descriptions.
- Manage, monitor, and track appointments for operative dates and work with managers to complete permanent appointment packets.
- Inform Faculty and staff on HR policies.
- Develop and facilitate new training for the department.
- Create requisitions within the Talent Management System, reviews resumes and/or applications and interviews candidates when needed.
- Schedule interviews and assist with the recruitment process.
- Assist supervisors/managers with the performance management process.
- Review, guide and assist with submitting documentation to Central HR for recommending employment terminations or probationary terminations.
- Collaborate with Labor Relations and Human Resources regarding the best course of action regarding employee relations issues.
- Develop and maintain all department organizational charts, open/vacant position lists, training, workers compensation, and FMLA reports.
- Assist with developing, administering, and analyzing departmental history and projections.
- Develop reports and work on special projects.
Special Notes
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title
Senior Staff Assistant
Job Field
Administrative & Professional (non-Clinical)
Primary Location
US-NY-Stony Brook
Department/Hiring Area
Enrollment Management
Schedule
Full-time
Posting Start Date
Apr 11, 2025
Posting End Date
Apr 25, 2025, 11:59:00 PM
Salary
67,000 - 72,750
Appointment Type
Term
Salary Grade
SL3
SBU Area
Stony Brook University
Salary : $3,400
