AR/AP Specialist

Job summary:

The Accounts Receivable/Accounts Payable (AR/AP) Specialist is responsible for overseeing the daily processing of financial transactions, including recording entries, reconciling accounts, and managing cash flow. This role also serves as a backup for the Payroll Specialist.

Key Responsibilities:

• Communicate effectively with customers and vendors, providing detailed information, clear instructions, and timely updates regarding invoices and payments.
• Review, process and reconcile customer invoices, ensuring accuracy and timeliness.
• Collaborate with other departments and team members to ensure the accuracy and completeness of financial data.
• Effectively prepare and process payments to vendors and suppliers.
• Understand accounting regulations and industry standards.
• Manage customer and vendor accounts, ensuring accuracy of information and timely communication.
• Ensure compliance with company policies, procedures, and accounting standards.
• Coordinate and follow-up on customer payments and outstanding balances.
• Support the Payroll Specialist by performing payroll processing as/when needed.
• Continuously seek opportunities for professional development in accounting and finance.
• Support all safety procedures and regulations in the trucking industry, promoting a culture of safety and escalating concerns when necessary.
• Availability when needed, for after-hours, weekends, and holidays to support the department to ensure positive outcomes for the team.
• Other duties as needed and assigned.

Qualifications:

• Education: Bachelor’s degree in accounting, finance, or a related field, preferred
• Experience in accounts receivable/payable and payroll within the logistics or transportation industry preferred.
• Technical Proficiency using computers, office equipment, copiers and printers.
• Advanced proficiency in QuickBooks, Microsoft and Google Sheets preferred.
• Problem-Solving skills with the ability to handle multiple tasks and prioritize effectively to meet deadlines.
• Adaptability to changing circumstances, able to handle stress positively and effectively in a fast-paced environment.
• Teamwork: ability to work collaboratively as part of a team.
• Communication: Exceptional verbal and written communication skills, ensuring clarity, professionalism, and effectiveness in all interactions with the ability to manage sensitive and confidential situations.
• Detail orientated ensuring data is processed accurately and records are meticulously maintained.
• Commitment to our Core Values and Focus of People and Technology.

Working Conditions:

• Hours: Full-time, typically 45 hours per week, with the potential for extended hours based on operational needs.
• Environment: Office setting.

Physical Requirements / Work Environment:

• Ability to sit and / or stand for 8-10 consecutive hours per day
• Ability to walk, talk and hear, use finger and hand dexterity, bend, stoop, kneel, climb and crouch.
• Ability to lift up to 15 lbs.
• Ability to adapt to a flexible schedule as needed to ensure continuous operations.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 45 per week

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay

Experience:

• Accounts receivable: 1 year (Required)
• Accounts payable: 1 year (Required)
• Payroll: 1 year (Preferred)

Ability to Commute:

• Van Wert, OH 45891 (Required)

Work Location: In person

Salary : $19 - $23