What are the responsibilities and job description for the Executive Assistant position at Storm King Art Center?

Job Description

About Storm King Art Center

Storm King Art Center is one of the largest and most celebrated outdoor sculpture parks in the United States, nestled in a stunning 500-acre landscape and showcasing over 100 contemporary sculptures by world-renowned artists. Here, art and nature converge to create unique experiences for visitors and staff alike. At Storm King, we are committed to supporting artists and creative expression, preserving our inspiring landscape, and fostering a community rooted in inclusivity and collaboration.

As a member of the Storm King team, you will be part of our mission to protect and celebrate both the creative and the natural world around us. Our team is committed to fostering a diverse, supportive, and inclusive workplace, where every employee can thrive and grow.

Role Summary

The Executive Assistant provides a wide range of administrative support to both the President and Senior Advisor to the Board (President) and Chief Operating Officer (COO), and coordinates activities for the senior team and Board of Trustees. This position plays an integral role in managing logistics for meetings and activities involving the Board of Trustees, including the coordination of Board and Committee meetings.

The ideal candidate will be self-motivated and highly organized with a strong attention to detail. They will also have excellent interpersonal and communication skills, as well as strong administrative, project management, and meeting facilitation skills. The Executive Assistant handles confidential and sensitive information and must exhibit a high level of discretion and a professional demeanor.

Why Join Us?

At Storm King, we believe in nurturing our people as much as we do our art and land. Here’s what you can expect :

Collaborative and Inclusive Culture : Work in an environment that values each team member’s perspective, celebrates diversity, and fosters a spirit of inclusivity and collaboration.
Professional Growth : With a focus on innovation, we support your development through ongoing training, mentoring, and opportunities to enhance your skills.
Flexibility and Balance : Enjoy a hybrid work environment that promotes work-life balance, with flexibility to meet both professional and personal needs.
Comprehensive Benefits : We offer a generous benefits package that reflects our commitment to the well-being of our team.

Primary Responsibilities

Executive Support

Supports the President with administrative activities including to maintain their calendar, track appointments, draft and send correspondence, coordinate site tours, and make travel arrangements

Maintains frequent communication with the President to review tasks and update priorities

Regularly attends meetings with the President to take notes, develop action items, and support implementation

Supports the COO with administrative activities including to maintain their calendar, coordinate meetings, draft correspondence, make travel arrangements, track budgets, and maintain schedules

Attends meetings with the COO, as needed, to take notes, develop action items, and support implementation

Project manage initiatives with cross-departmental collaboration overseen by the COO, including to coordinate Senior Staff participation in compiling presentations, reports, and proposals

Organizes regular Senior Staff and All Staff meetings, including to compile the agenda for review

Occasional after hour and weekend support required at Storm King-related activities such as Board Meetings, special events, donor tours, and other VIP events

Other duties as assigned

Board of Trustees

Acts as a point of contact for the Board of Trustees, including regular email correspondence, scheduling, onboarding support, and other special requests

Maintains Board calendar and correspondence schedules

Coordinates all logistical elements of Storm King’s on- and off-site Board Meetings and collaborates with other departments to prepare presentation materials

Coordinates select Committee Meetings and provides administrative support as needed

Tracks executive communications with Trustees; maintains select donor and Trustee outreach task lists and monitors status of tasks in coordination with Director of Development

Oversees maintenance of all governance documents

Required Skills and Qualifications

A minimum of 5 years of experience providing senior-level administrative and / or project management support

Ability to exercise independent judgment and take decisive action

Ability to interact with all levels of staff, Board members, donors, the public and visitors in a positive, professional and friendly manner

Excellent verbal, writing and editing skills

Ability to safeguard confidential information and perform with a high-level of discretion, professionalism, and integrity

Strong organizational skills with the ability to prioritize tasks and guide projects from conception through to completion

High level of proficiency with standard office equipment and current communications technologies and software, including Microsoft Office Suite especially Outlook and PowerPoint

Must possess a valid driver's license and have access to a car

Occasional travel to New York City

Must be available to work extended hours, including evenings, weekends and holidays, as necessary

Ability to work outdoors, as required, in various weather conditions

Preferred Skills and Qualifications

Degree related to Business Administration, Arts Administration, Museum Studies, Communications, or related study

Experience with development, the art world, or museums

Knowledge of database and efficiency software systems including Altru a plus

Physical Requirements and Working Conditions

Works in an office environment; this is a hybrid position requiring a minimum of three days onsite

Ability to maneuver outdoors, in all weather conditions, on 500- acres of hills, grass, and gravel pathways

Ability to stand or walk for long periods of time during events

Frequently sits for long periods of time

Frequently stands for long periods of time

Frequently speaks, reads, writes, and uses a computer keyboard

Hours / Schedules

This position is full-time.

Benefits and Salary

Storm King Art Center offers a collaborative, safe, and supportive environment where employees from diverse backgrounds can thrive. Our benefits package reflects our commitment to work-life balance and includes comprehensive health benefits, retirement savings, and resources to support your well-being.

Salary Range : $64,000 - $69,000 annually

Work Environment : Hybrid

Diverse and Inclusive Work Environment

Storm King is dedicated to creating a workplace that reflects our core values of diversity, equity, inclusion, and respect for all. We encourage applications from candidates of all backgrounds, including people of color, gender-diverse individuals, LGBTQ individuals, immigrants with work authorization, and people from a variety of socioeconomic backgrounds. We are an equal opportunity employer and make employment decisions based on merit, without regard to protected characteristics.

How to Apply

To be considered for Storm King’s Executive Assistant, submit your cover letter and resume. We’re excited to meet individuals who are passionate about creating a positive impact in the workplace and contributing to Storm King’s legacy of art and nature. Only those being considered will be contacted. No phone inquiries, please.

Salary : $64,000 - $69,000

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