What are the responsibilities and job description for the Executive Coordinator position at Stormfield Capital?
Job Title : Executive Coordinator
Work Location : Southport, CT
Full-Time / Exempt
Essential Duties and Responsibilities :
Stormfield Capital is an institutional private credit manager with deep expertise in lower middle-market commercial real estate bridge lending. The company is seeking a driven individual to ensure smooth and effective execution of various operational tasks. Candidate should be a self-starter with ability to anticipate needs and take initiative. This is a great opportunity to work closely with the organization’s leadership team. The ideal candidate will have a positive attitude and operate with a high degree of professionalism and drive.
Administer Managing Partners’ calendars, schedule and coordinate meetings and appointments.
Act as corporate secretary for internal committee meetings and external Board of Director meetings; coordinate
follow-up as indicated.
Draft communications / liaise with investors on Managing Partners’ behalf.
Assist in the preparation of reports / presentations / decks.
Coordinate travel arrangements for the team, prepare itineraries.
Welcome and announce visitors.
Ensure conference rooms are properly set up for meetings; organize catering needs.
Maintain kitchen and office inventory.
Manage new employee onboarding logistics.
Assist with monthly document management routines, collateral release mailings.
Assist with event planning.
Execute on ad hoc projects, as presented.
Qualifications :
Bachelor’s degree preferred.
2 years of experience supporting executive leaders.
Skills and Competencies :
Proficient computer skills, including Microsoft Office Suite.
Proven ability to manage multiple calendars, track tasks, meet deadlines, manage unexpected changes or time sensitive requests and keep detailed records of meetings and follow-ups.
Ability to work independently and determine appropriate prioritization.
Exceptional verbal and written communication skills with ability to interact using tact and diplomacy.
Strong sense of integrity, discretion and personal ethics.
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